R&D Executive Assistant — Innovative Medicines

Orion Corporation; Boston (MA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid working model

Competitive compensation and benefits

Learning and career development

Diverse international culture

Job summary

Orion Pharma is seeking an Executive Assistant to the US R&D leadership in Cambridge, MA. You will partner with senior R&D leaders, manage calendars and travel, and coordinate meetings across domestic and international teams in a hybrid onsite role.

The role requires exceptional organization, discretion, and the ability to handle confidential information. You will collaborate with HR, IT, facilities, and external partners to support a high-performing global R&D organization.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Minimum of 5 years of experience supporting senior executives, preferably within pharmaceutical, biotechnology, healthcare, or other highly regulated industries.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing complex calendars, travel arrangements, meetings, and multiple concurrent priorities.
• Exceptional written and verbal communication skills in English.
• Strong attention to detail and commitment to delivering high-quality work.
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Experience supporting international leadership teams in a matrix organization.
• Outstanding organizational, project coordination, and problem‑solving skills.
• Ability to work independently while building strong partnerships across functions and geographies.
• Flexible and adaptable mindset with the ability to thrive in a rapidly evolving environment.
• Demonstrated ability to anticipate needs, identify solutions, and take initiative.
• Project management skills and a growth mindset, with the curiosity and initiative to explore new technologies, AI-enabled solutions, and innovative ways of working.

Responsibilities

• Manage complex calendars, coordinate meetings, and ensure timely follow‑up on key actions.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Support expense reporting and reimbursement processes in accordance with company policies.
• Draft, edit, proofread, and format professional correspondence, reports, and presentations.
• Organize leadership meetings, workshops, scientific events, conferences, and team activities.
• Coordinate interactions with external collaborators, research partners, vendors, and service providers.
• Support confidentiality agreements (CDAs), scheduling, and meeting logistics for external engagements.
• Serve as a key contact for visitors, candidates, and business partners.
• Assist with onboarding activities for new employees, including coordination with HR, IT, and facilities teams.
• Support recruitment processes by scheduling interviews and coordinating candidate travel.
• Help track budgets, vendor contracts, and administrative expenditures.
• Coordinate procurement activities and support relationships with external suppliers and service providers.
• Contribute to continuous improvement of administrative processes and ways of working.

Skills

Calendar management

Travel coordination

Executive support

MS 365 proficiency

Communication skills

Confidentiality

Cross-cultural collaboration

Project coordination

Relationship management

Education

Bachelor's degree

Associate's degree preferred

Tools

Microsoft 365

SharePoint

Job description

Orion Pharma is seeking an Executive Assistant to the US R&D leadership in Cambridge, MA. You will partner with senior R&D leaders, manage calendars and travel, and coordinate meetings across domestic and international teams in a hybrid onsite role.

The role requires exceptional organization, discretion, and the ability to handle confidential information. You will collaborate with HR, IT, facilities, and external partners to support a high-performing global R&D organization.