Executive Assistant, R&D

Jobtailor; San Diego (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Erasca is seeking an experienced Executive Assistant to support the President of R&D, CSO, CMO, and R&D leadership in San Diego. The role requires expert calendar management, travel planning, and confidential information handling in a fast-paced biotech environment.

You will coordinate multi-time-zone meetings, prepare executive-level documents, and liaise with internal teams and external partners. A proactive, discrete, and collaborative attitude is essential for success.

Qualifications

• Bachelor's degree preferred, or relevant work experience.
• 10+ years progressively related administrative experience including supporting scientific or medical executives.
• Must have a working knowledge of Microsoft Office Suite.
• Extensive calendar and meeting planning experience.
• Ability to multi-task and prioritize with effective time management.
• Excellent written and verbal communication skills.
• Detail oriented and discreet with sensitive information.
• Experience in a fast-paced environment with minimal supervision.
• Strong sense of urgency and timely internal/external correspondence.

Responsibilities

• Provide complex and diverse administrative support for the President R&D, CSO, CMO, and R&D functions.
• Assist in prioritization, time management, and maintaining deadlines.
• Coordinate and maintain calendars with complex meetings across time zones.
• Organize internal and external meetings, conference calls, and web meetings.
• Coordinate domestic and international travel itineraries, including flights and hotels.
• Prepare and update PowerPoint presentations and Word/Excel documents.
• Process expense reports and manage confidential information discretely.
• Collaborate with executive team, board members, partners, and investors.
• Represent Erasca and R&D leadership externally with investigators and health authorities.
• Support departments as needed and maintain company policies and procedures.

Skills

Calendar Management

Microsoft Office Suite

Administrative Support

Travel Itinerary Management

Expense Report Processing

PowerPoint Presentation Creation

Document Preparation in Word

Excel Data Management

Multi-tasking

Time Management

Detail Orientation

Discretion and Confidentiality

Education

Bachelor's degree preferred or relevant work experience

Tools

Microsoft Office Suite

Job description

• Provide complex and diverse administrative support for the President R&D, CSO, CMO, and R&D functions
• Assist in prioritization, time management, and maintaining deadlines
• Coordinate and maintain calendars by scheduling complex meetings with multiple competing priorities
• Organize internal and external meetings, conference calls, and web meetings across multiple time zones and stakeholders
• Coordinate and execute domestic and international travel itineraries, including flights, hotels, and ground transportation
• Coordinate with administrative staff to facilitate Erasca conference presence, including planning, registration, travel, and meetings
• Provide administrative support for departments as needed
• Handle highly confidential and critical information
• Process expense reports
• Liaise with employees, executive team members, board members, external partners, and investors
• Represent Erasca and R&D leadership externally with investigators, partners, health authority administrative staff, and other stakeholders
• Maintain knowledge of company operations, policies, and procedures
• Create and update PowerPoint presentations and documents/correspondence in Word and Excel
• Collect and prepare information for executive staff and external meetings
• Collaborate with and support the President R&D, CSO, and CMO on projects and activities
• Present Erasca ethically, professionally, and positively while maintaining confidentiality
• Provide backup to the EA to the CEO as appropriate
• Cultivate collegiality, innovation, and fun
• Perform duties in accordance with company values, policies, and applicable regulations

Requirements

• Bachelor's degree preferred, or relevant work experience
• 10+ years progressively related administrative experience including supporting scientific or medical executives
• Must have a working knowledge of Microsoft Office Suite
• Extensive calendar and meeting planning experience
• Ability to multi-task and prioritize with effective time management
• Excellent written and verbal communication skills
• Detail oriented
• Experience managing confidential and highly sensitive information with highest degree of discretion
• Experience working in a fast-paced environment handling a wide range of administrative tasks with little supervision or oversight
• A sense of urgency and ability to respond to internal and external correspondence in a timely and professional manner
• Discretion and good judgement are a must
• Friendly, team-oriented, collaborative with a positive "can-do" attitude
• Strong learning orientation, curiosity, and commitment to science and patients

Core Competencies

Demonstrates extensive administrative support capabilities, particularly in managing complex calendars, coordinating travel, and handling confidential information. Proficient in Microsoft Office Suite and skilled in effective communication and time management within fast-paced environments.

Highest-signal resume keywords

• 10+ Years Administrative Experience
• Calendar Management
• Microsoft Office Suite Proficiency
• Confidential Information Handling
• Excellent Communication Skills

Hard Skills

• Administrative Support
• Calendar Coordination
• Travel Itinerary Management
• Expense Report Processing
• PowerPoint Presentation Creation
• Document Preparation in Word
• Excel Data Management
• Multi-tasking
• Time Management
• Detail Orientation

Soft Skills

• Effective Communication
• Team Collaboration
• Positive Attitude
• Discretion and Good Judgement
• Curiosity and Learning Orientation

Industry Keywords

• Scientific Executive Support
• Medical Executive Support
• Confidential Information Management
• Fast-paced Environment
• Company Policies and Procedures