Executive Assistant, R&D

Erasca, Inc.; San Diego (CA); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Paid Time Off

Holiday and Sick Leave

Medical, Dental and Vision Plans

Short- and Long-Term Disability

Life/AD&D Coverage

Flexible Spending Accounts

Critical Illness and Accident Coverage

Pet Insurance

Employee Assistance Program

401(k) Plan with Erasca contribution

Employee Stock Purchase Program

Job summary

Erasca, Inc. is seeking a seasoned Executive Assistant to support the President R&D, CSO, and CMO. The role coordinates calendars, meetings, travel, and confidential information, partnering with Administrative, HR, and Operations in San Diego and South San Francisco to foster Erasca's culture.

The successful candidate will be highly organized, proactive, detail-oriented, and capable of managing competing priorities in a fast-paced environment. Hybrid or remote work options are available.

Qualifications

• Bachelor's degree preferred, or relevant work experience.
• 10+ years progressively related administrative experience including supporting scientific or medical executives.
• Must have a working knowledge of Microsoft Office Suite.
• Extensive calendar and meeting planning experience.
• Ability to multi-task and prioritize with effective time management.
• Excellent written and verbal communication skills.
• Detail oriented and able to handle confidential information with discretion.
• Experience in fast-paced environments with little supervision.

Responsibilities

• Provide complex and diverse administrative support for the President R&D, CSO, CMO, and R&D functions.
• Coordinate and maintain calendars with meetings across multiple time zones.
• Organize internal and external meetings, calls, and web meetings.
• Coordinate travel itineraries including flights, hotels, and transportation.
• Collaborate with staff to support Erasca conference presence and events.
• Prepare information for executive discussions and meetings with stakeholders.
• Maintain confidentiality and professional representation of Erasca and R&D leadership.
• Back up to EA to CEO when needed and promote collegial environment.

Skills

Executive support

Calendar management

Microsoft Office

Communication skills

Discretion & confidentiality

Event coordination

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Erascais a clinical-stage precision oncology company focused on discovering, developing and commercializing medicines for the benefit of patients with cancer. Our programs take novel approaches to shutting down one of cancer's most commonly mutated signaling cascades, the RAS/MAPK pathway, which affects approximately 5.5 million lives each year worldwide. The name "Erasca" has an important embedded meaning: it is a contraction of our audacious hope to "erase cancer" that drives our mission and everything that we do on behalf of patients with cancer.

Reporting to the President, R&D, the EA for Research & Development will provide executive administrative support to the President R&D, CSO, and CMO, as well as supporting Development-wide activities and meetings. They will also partner with the Administrative, Human Resources, and Operations functions in San Diego and South Francisco to support and cultivate the culture of Erasca overall. The successful candidate will be organized, resilient, motivated, and highly detail-oriented with the ability to prioritize competing and evolving activities. Additionally, they will bring energy and creativity to drive and support their own professional development and the creation of a happy and productive community of Erascals.

Note that this position can be hybrid in San Diego, CA or South San Francisco, CA or fully remote anywhere in the United States.

Essential Duties and Responsibilities

• Provide complex and diverse administrativesupportfor thePresident R&D, CSO, CMO, and R&D functions
• Assist in prioritization, time management, and maintainingdeadlines
• Coordinate and maintain calendars by scheduling complex meetings with multiple competingpriorities
• Organizea variety of internal and external meetings, conference calls, and web meetings across multiple time zonesandstakeholders
• Coordinate and execute varied domestic and international travelitineraries, including flights, hotels, ground transportation, etc.with the ability torespond to changing priorities and schedules successfully and withgrace
• Coordinate with otheradministrativestaffto facilitateErascaconferencepresence, including planning,registration,travel, and internal and externalmeetings
• Provide administrative support for departmentsasneeded
• Appropriately handle information of a highly confidential and critical nature
• Process expense reports in a timely manner
• Work collaborativelyand liaisewithErascaemployees,members of the executive team, board members, external partners, andinvestors
• Communicate with and representErascaand R&D leadership externally with investigators, partners,health authority administrative staff,and other keystakeholders
• Demonstrate professional confidence inone'sown abilityandconvictions
• Utilizeintuitionfrompreviousexperience working through complexsituations
• Maintainthorough knowledge of company operations, policies,andprocedures
• Create and update complex PowerPoint presentations, as well as other documents and correspondencein Word and Excel
• Collect and prepare information for use in discussions/meetings of executive staff and outsideindividuals
• Collaborate with and support President R&D, CSO, and CMO onindividual and ongoing projects and activities asassigned
• EnsureErascais presented in an ethical, professional, and positive manner while maintaining high level ofconfidentiality
• May provide backup to EA to CEO, as appropriate, and receive reciprocal support
• Cultivate an environment of collegiality, innovation, and fun
• Perform all duties in keeping with the Company's core values, policies and all applicable regulations

Required Education and Experience

• Bachelor's degree preferred, or relevant work experience
• 10+ years progressively related administrative experience including supporting scientific or medical executives
• Must have a working knowledge of Microsoft Office Suite
• Extensive calendar and meeting planningexperience
• Ability to multi-task and prioritize with effective timemanagement
• Excellent written and verbal communication skills
• Detail oriented
• Experience managing confidentialand highly sensitiveinformationwith highest degree ofdiscretion
• Experience working in a fast-paced environment handling a wide range of administrative tasks with little supervision oroversight
• A sense of urgency and abilityto respond to internal and external correspondence in a timely and professionalmanner
• Discretion and good judgement areamust
• Friendly, team-oriented, collaborative with a positive "can-do" attitude
• Strong learning orientation, curiosity, and commitment to science and patients

The anticipated salary range for this position is $120,000 - $140,000. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etcetera. In addition to base salary, the hired applicant will be eligible to receive an annual bonus and an equity grant at hire and annually in the form of the option to purchase stock in the future for a specified price.

• Paid Time Off, Holiday, and Sick Leave
• Medical, Dental and Vision Plans
• Short- and Long-Term Disability
• Basic and Voluntary Life/AD&D Coverage
• Flexible Spending Accounts (FSA, HSA, and Commute)
• Critical Illness and Accident Coverage
• Pet Insurance
• Employee Assistance Program
• 401(k) Plan with Erasca contribution
• and the opportunity to participate in an Employee Stock Purchase Program.

Erasca, Inc., is an Equal Opportunity Employer and takes pride in maintaining a diverse and inclusive environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of sex , race, religion, national origin, ancestry, physical or mental disability, protected medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation.