Executive Assistant | Quality & Operations

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Executive Assistant to support two executive leaders within the Analytics Center of Excellence and the Quality and Operations offices. You will coordinate calendars, communications, meetings, and confidential matters across diverse stakeholders and partners.

You will ensure smooth day-to-day operations, prepare documentation, assist with event planning, and act as a trusted liaison, maintaining discretion and Poise in a dynamic

Qualifications

• Bachelor's degree or equivalent experience required or preferred.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Ability to work independently on assigned projects.

Responsibilities

• Provide high-level administrative support to two executive leaders and leadership teams.
• Coordinate meetings with diverse stakeholders and manage communications.
• Oversee documentation, scheduling, event planning, and sensitive matters with discretion.
• Represent ACE and Quality and Operations in communications with hospital and university leadership, clinicians, staff, and external partners.

Skills

Communication

Confidentiality

Teamwork

Independent work

Verbal and written communication

Cross-functional coordination

Time management

Project work

Education

Bachelor's degree or equivalent experience

Tools

Kronos

Workday

PowerPoint

Spreadsheets

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Scope of Position This position serves as a critical administrative partner supporting the dual operations of the Analytics Center of Excellence (ACE) and the Quality and Operations departments. These areas play vital roles in driving data-informed decisions, advancing organizational excellence, and improving clinical and operational outcomes across the health system.

The Executive Assistant provides high-level support to department leaders, ensuring seamless execution of day-to-day functions, coordination of meetings with diverse stakeholders, and oversight of confidential and sensitive communications. The role requires an understanding of the academic medical center environment, data-driven initiatives, and clinical operations.

Position Summary The Executive Assistant manages administrative responsibilities for two executive leaders and their leadership teams and serves as a trusted liaison with other internal and external partners. The role includes scheduling, communication coordination, documentation management, event planning, and handling sensitive matters with the utmost discretion.

This individual represents the Analytics Center of Excellence and Quality and Operations offices in communications with key stakeholders, including hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners. The role demands a proactive, detail-oriented professional who can navigate complex systems and prioritize competing demands with poise and professionalism.

Minimum Requirements

• Bachelor's degree or equivalent experience.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Ability to work independently on assigned projects.
• Requires successful completion of a background check. Selected candidate will be requested to complete a pre-employment physical including a drug screen.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

The university is an equal opportunity employer, including veterans and disability.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.