Executive Assistant, Public Policy

Amazon Inc.; Omaha, Northern (NE, KY); Hybrid; USD 74,000 - 130,000; Full time

Job summary

Amazon.com Services LLC is seeking a highly organized executive assistant to support the Director, Tax, LatAm & Canada Policy. The role includes budget management, research, briefing material preparation, calendaring, expense reconciliation, and travel bookings, reporting to the Chief of Staff, Public Policy.

You will handle complex tasks with discretion, coordinate with senior leaders, and assist on cross-functional policy projects and internal/external initiatives.

Qualifications

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Responsibilities

• Provide administrative and substantive policy support for the Director, Tax, LatAm & Canada Policy
• Manage budget planning, background research, briefing material preparation, calendaring and expense reconciliation
• Coordinate travel bookings and logistics for senior executives
• Support Public Policy team on project-based matters and cross-functional initiatives
• Assist leadership with day-to-day deliverables and longer-term initiatives

Skills

Executive experience

Calendar management

Travel coordination

MS Office

Job description

Job ID: 10560809 | Amazon.com Services LLC

Amazon is seeking an exceptionally bright and self-motivated individual to support the Director, Tax, LatAm & Canada Policy. This role will report directly to the Chief of Staff, Public Policy, and provide administrative and substantive policy support for this Director, including budget management/planning, background research, briefing material preparation, calendaring, expense reconciliation, and travel booking. The role will also support the growing Public Policy team on project-based matters related to external policy engagement and internal/external-facing projects and initiatives. Finally, this role will assist Public Policy leadership on specific day-to-day deliverables and big picture projects.

Key job responsibilities

• The position requires superior attention to detail, writing/proofreading proficiency, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.
• A high level of discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company is important.
• The successful candidate will demonstrate an ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the total picture.
• An ability and desire to travel is required.
• This position will work with other assistants throughout the team and across the rest of the company.

Basic Qualifications

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Speak, write, and read fluently in Spanish
• Highly effective oral, written, and interpersonal communications skills; demonstrated ability to effectively and comfortably interact with senior executives.
• Experience working in a trade association, law firm, or similar environment.
• Experience supporting budget and expense management.
• Ability to work in a highly ambiguous environment.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

Preferred Qualifications

• Speak, write, and read fluently in Spanish
• Highly effective oral, written, and interpersonal communications skills; demonstrated ability to effectively and comfortably interact with senior executives.
• Experience working in a trade association, law firm, or similar environment.
• Experience supporting budget and expense management.
• Ability to work in a highly ambiguous environment.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually

Important FAQs for current Government employees

Before proceeding, please review the following FAQs https://amazon.jobs/en/faqs#faqs-for-us-government-employees

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Veterans, military spouses, and people with disabilities are encouraged to apply.