Executive Assistant, AWS Support

Amazon; Dallas (TX); On-site; USD 74,000 - 130,000; Full time

Job summary

Amazon Web Services, Inc. in Dallas, TX, is seeking an exceptionally bright Executive Assistant to support two directors.

The role demands meticulous organization, discretion with confidential information, and the ability to adapt quickly to changing priorities while maintaining high performance. You will manage complex calendars across time zones, arrange travel, prepare meeting documentation and presentations, and coordinate with Recruiting, Facilities, and HR to drive key deliverables.

Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience.
• Experience with Microsoft Office products and applications.
• High school or equivalent diploma.
• Experience in English-language communication skills, both written and verbal.
• Experience working in a fast-paced and ambiguous environment.
• Experience with workspace planning/management.

Responsibilities

• Complex calendar management and scheduling across multiple time zones.
• Managing travel bookings and expenses.
• Multi-tasking during ad hoc projects and preparing documentation for meetings.
• Assisting with presentations and day-to-day administrative tasks for the Directors.
• Coordinate with Recruiting, Facilities, HR, and other Executive Assistants.

Skills

Executive support

Calendar management

Microsoft Office

English communication

Leadership support

Workspace planning/management

Fast-paced environment experience

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job ID: 10555502 | Amazon Web Services, Inc.

As part of the AWS Applied AI Solutions organization, we have a vision to provide business applications, leveraging Amazon's unique experience and expertise, that are used by millions of companies worldwide to manage day-to-day operations. We will accomplish this by accelerating our customers' businesses through delivery of intuitive and differentiated technology solutions that solve enduring business challenges. We blend vision with curiosity and Amazon's real-world experience to build opinionated, turnkey solutions. Where customers prefer to buy over build, we become their trusted partner with solutions that are no-brainers to buy and easy to use.

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for an exceptionally bright, well-organized and self-motivated Executive Assistant to become part of our Premium Support Team here at Amazon Web Services. As an Executive Assistant to two directors, you will have the opportunity to work in partnership with our Leaders, a solid team of other Executive Assistants, and key business partners across multiple regions. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (in and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly all while having fun. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You will need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities

Responsibilities for this position include complex calendar management and scheduling of internal and external meetings across multiple time zones, managing travel bookings, handling expenses, multi-tasking during ad hoc projects, preparing documentation for meetings; assisting with presentations and a variety of other day-to-day administrative tasks on behalf of the Directors.

A day in the life

• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action items are addressed in a timely manner.
• Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social and customer events, etc.).
• Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
• Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
• Track and help drive completion of key deliverables and follow up on items to include meeting notes and action items.

About the team

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn't followed a traditional path, or includes alternative experiences, don't let it stop you from applying.

Why AWS

Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why flexible work hours and arrangements are part of our culture. When we feel supported in the workplace and at home, there's nothing we can't achieve in the cloud.

Inclusive Team Culture

Here at AWS, it's in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity and AmazeCon conferences, inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth

We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• Experience with Microsoft Office products and applications
• High school or equivalent diploma
• Experience in English-language communication skills, both written and verbal
• Experience working in a fast-paced and ambiguous environment
• Experience with work space planning/management

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience working independently with minimal supervision
• Experience handling ambiguous or undefined challenges through strong problem solving abilities
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Experience managing teams, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Experience delivering results by partnering with and influencing others
• Experience working with changing priorities and schedules

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &AD&DD insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, TX, Dallas - 74,200.00 - 129,800.00 USD annually