Executive Assistant / Project Manager (Remote)

Career Group; Missouri; On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical / Dental / Vision Insurance

Company Paid Professional Development Opportunity

401k Plan w/ Company Match

Job summary

A family office is seeking an exceptional Executive Assistant / Project Manager based in the Midwest to provide high-level support. Responsibilities include managing personal and professional projects, coordinating travel logistics, and ensuring seamless day-to-day operations. The ideal candidate is self-motivated, possesses strong project management skills, and is adept at handling urgent requests. Benefits include insurance coverage and professional development opportunities, with full-time employment expected.

Qualifications

• Must be highly motivated, independent, and resourceful.
• Strong project management and coordination skills are essential.
• Experience as an Executive Assistant or Project Manager is preferred.

Responsibilities

• Lead and coordinate personal and professional projects from planning through completion.
• Manage calendars, schedule meetings, and coordinate appointments.
• Maintain clear communication with stakeholders and partners.

Skills

Project management

Communication

Discretion and integrity

Problem solving

Job description

Base pay range

$100,000.00/yr - $125,000.00/yr

We are looking for an exceptional Executive Assistant / Project Manager based in the Midwest to support an Ultra high net worth Patriarch. Client is based in Kansas. This position is primarily responsible for providing high-level support to the patriarch of a family office, including managing ongoing personal and professional initiatives, coordinating projects from planning through execution, and ensuring seamless day-to-day operations across multiple priorities.

Responsibilities

• Project Management & Initiative Execution
  • Lead and coordinate personal and professional projects from planning through completion.
  • Track progress on all initiatives, ensuring follow-through and on-time delivery.
  • Facilitate communication among stakeholders, vendors, family office staff, and external partners.
  • Conduct research to support informed decision-making (e.g., properties, events, vendors, vehicles, market evaluations).
  • Coordinate complex travel logistics including flights, accommodations, itineraries, and on-site preparations.
  • Manage family travel arrangements and special events, ensuring highly customized experiences.
• Daily Administrative & Operational Support
  • Manage calendars, schedule meetings, and coordinate appointments with an eye for preventing conflicts.
  • Respond promptly to emails, messages, and time-sensitive requests.
  • Anticipate needs and identify next steps without being prompted.
  • Propose solutions, troubleshoot challenges, and manage obstacles with a “can-do” attitude.
• Communication & Coordination
  • Maintain clear, concise, and professional communication with the family, internal staff, and external partners.
  • Ensure timely updates, follow-through, and reliable execution on all commitments.
• Flexibility & Responsiveness
  • Be available during non-traditional hours for urgent needs such as travel updates or ticketing requests.
  • Adapt schedule to accommodate varying family needs, especially during international travel.
  • Respond quickly to evolving priorities while maintaining a high level of organization.

Qualifications

• Highly motivated, independent, resourceful, and able to work effectively without close supervision.
• High level of discretion, integrity, and professionalism.
• Strong project management skills, including planning, coordination, stakeholder engagement, and execution.
• Exceptional communication, negotiation, and relationship-building abilities.
• Strong attention to detail and follow-through; operates with urgency.
• Comfortable in a fast-paced, dynamic environment with shifting priorities.
• Prior experience as an Executive Assistant, Project Manager, or Concierge strongly preferred but not required.
• Must be willing to work nights, weekends, and holidays as needed.

Company Benefits

• Medical / Dental / Vision Insurance
• Company Paid Professional Development Opportunity
• 401k Plan w/ Company Match

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative and Project Management

Industries

Individual and Family Services