Executive Assistant & Project Coordinator - Supply Chain SVP

Phillip Jeffries Ltd; Fairfield (NJ); On-site; USD 37,195 - 45,460; Full time

Benefits offered by this job

Exclusive employee discount on wallcov

Working Advantage discounts on travel/

Paid time off & holidays

Job summary

Phillip Jeffries Ltd in New Jersey seeks a highly organized professional to support the Supply Chain leadership team in a fast-paced onsite environment. You will partner with the Senior Vice President of Supply Chain to drive initiatives, coordinate projects, and ensure real-time collaboration with internal teams and external partners.

Key responsibilities include planning and scheduling initiatives, tracking milestones, developing KPI dashboards, and providing executive support such as calendar

Qualifications

• 2+ years in administrative support or project coordination.
• Experience supporting senior leadership and anticipating needs.
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office and PM tools.

Responsibilities

• Plan, schedule, and execute supply chain initiatives from concept to completion.
• Monitor milestones, timelines, and dependencies to ensure delivery.
• Develop KPI dashboards and reports for leadership.
• Coordinate internal resources and external partners to meet goals.
• Assist with budgeting and financial oversight.
• Provide high-level executive support including calendar management and travel coordination.
• Prepare agendas, presentations, and meeting materials.
• Track expenses and manage vendor communications.
• Identify process improvements to boost efficiency.

Skills

MS Office

Project coordination

KPI reporting

Vendor coordination

Data dashboards

Stakeholder communication

Tools

Trello

Smartsheet

MS Project

Job description

Phillip Jeffries Ltd in New Jersey seeks a highly organized professional to support the Supply Chain leadership team in a fast-paced onsite environment. You will partner with the Senior Vice President of Supply Chain to drive initiatives, coordinate projects, and ensure real-time collaboration with internal teams and external partners.

Key responsibilities include planning and scheduling initiatives, tracking milestones, developing KPI dashboards, and providing executive support such as calendar