Executive Assistant & Project Coordinator — Hybrid (Reston)

Program Management Solutions LLC; Reston (VA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

pmdigital.ai is seeking an organized Executive Assistant + Project Coordinator to support the CEO and coordinate cross-functional priorities in a hybrid Northern Virginia environment. The role emphasizes calendar management, briefing materials, and executive communications.

Responsibilities include coordinating executive meetings, tracking actions, and supporting CEO-led initiatives across business development, operations, and delivery.

Qualifications

• Bachelor's degree or equivalent combination of education, training, and relevant professional experience.
• 4–8 years experience providing executive support, project coordination, or related operations support.
• Proven ability to support senior executives with calendar, meetings, and communications.

Responsibilities

• Protect and manage the CEO's calendar, prioritize requests, and prepare agendas.
• Draft executive materials, meeting notes, and briefing papers with high accuracy.
• Coordinate travel, events, and CEO-related logistics and expense reporting.
• Lead meeting cadences, agendas, and follow-up action tracking for leadership.
• Maintain confidential records and support cross-functional project coordination.
• Prepare executive dashboards and reports from multiple functional inputs.

Skills

Executive support

Project coordination

Stakeholder management

Written communication

Organization

Discretion

Independent work

Attention to detail

Adaptability

Technology fluency

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Microsoft Planner

Asana

Monday.com

Smartsheet

Jira

HubSpot

Salesforce

SharePoint

OneDrive

Job description

pmdigital.ai is seeking an organized Executive Assistant + Project Coordinator to support the CEO and coordinate cross-functional priorities in a hybrid Northern Virginia environment. The role emphasizes calendar management, briefing materials, and executive communications.

Responsibilities include coordinating executive meetings, tracking actions, and supporting CEO-led initiatives across business development, operations, and delivery.