Executive Assistant & Project Coordinator for Senior Leader

U.S. Bank; New York (NY); Hybrid; USD 74,000 - 87,000; Full time

Job summary

U.S. Bank is seeking an Administrative Assistant to support a senior leader, coordinating calendars, travel, expenses, and communications to keep daily operations running smoothly.

The role requires proactive, organized professionals with excellent written and verbal communication, discretion with confidential information, and the ability to juggle multiple priorities. This hybrid position based in New York offers exposure to leadership, opportunities to improve processes, and a collaborative

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• 3+ years of administrative, executive support, office management, or related experience.
• Experience supporting leaders in a professional business environment.
• Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.
• Experience managing calendars, coordinating travel, and processing expense reports.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and time-management skills.
• Demonstrated strength in handling confidential and sensitive information with discretion.

Responsibilities

• Provide administrative support to a senior leader, ensuring day-to-day operations run smoothly.
• Serve as primary point of contact for internal and external executive stakeholders, representing PCS with professionalism, discretion and sound judgment.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Coordinate meeting logistics, including invitations, agendas, meeting materials, room reservations, and technology requirements.
• Arrange domestic and international travel, including transportation, accommodations, and itineraries.
• Prepare and submit expense reports accurately and in a timely manner.
• Maintain organized records, files, and documentation.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Organizational skills

Discretion with confidential info

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

U.S. Bank is seeking an Administrative Assistant to support a senior leader, coordinating calendars, travel, expenses, and communications to keep daily operations running smoothly.

The role requires proactive, organized professionals with excellent written and verbal communication, discretion with confidential information, and the ability to juggle multiple priorities. This hybrid position based in New York offers exposure to leadership, opportunities to improve processes, and a collaborative