Executive Assistant, Project Coordinator

Pop-Up Talent; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing non-profit organization in Houston is seeking a highly organized Executive Assistant / Project Coordinator. This dynamic role involves supporting the leadership team by managing schedules, coordinating events, and assisting with fundraising initiatives. The ideal candidate will have strong proficiency in Microsoft Office Suite and excellent organizational skills. This position offers a hybrid work schedule with flexible start and end times, ideal for those passionate about supporting meaningful work.

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong email, calendaring, and executive scheduling experience.
• Event planning and coordination experience.

Responsibilities

• Provide high-level administrative support to the Founder and leadership team.
• Manage complex calendars, scheduling, and executive communications.
• Coordinate travel, speaking engagements, and fundraising events.

Skills

Proficiency in Microsoft Office Suite

Strong email and calendaring experience

Event planning and coordination

Comfortable in client-facing environments

Excellent organizational skills

Tools

Zoho CRM

Shopify

Job description

Executive Assistant / Project Coordinator

Houston, TX 77018 (Hybrid – 2 days/week in office)

• Schedule: 8:00am–5:00pm (flexible start/end times)

ABOUT THE ROLE:

• We are seeking a highly organized, process-oriented, and mission-driven Executive Assistant / Project Coordinator to support the Founder and leadership team of a growing non-profit start-up. This is a dynamic role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about supporting meaningful work
• You will play a critical role in administering projects, supporting fundraising initiatives, coordinating events, managing communications, and ensuring operational excellence across leadership, donors, clients, and customers

WHAT YOU’LL DO:

• Provide high-level administrative support to the Founder and leadership team
• Manage complex calendars, scheduling, and executive communications
• Coordinate travel, speaking engagements, and fundraising events
• Support fundraising efforts, donations, and product sales initiatives
• Oversee event planning and execution
• Maintain accurate data entry across sales, CRM, and client/customer records
• Assist with presentations, reports, and leadership materials
• Support online, retail, and inside sales coordination
• Deliver exceptional service to donors, clients, and partners
• Help manage projects and ensure deadlines and priorities are met

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong email, calendaring, and executive scheduling experience
• Event planning and coordination experience
• Experience making travel arrangements
• Comfortable in client-facing and leadership-facing environments
• Self-starter with excellent organizational skills
• Ability to anticipate needs and proactively support leadership

Preferred (Nice-to-Have) Experience

• Marketing or marketing strategy experience
• Prior veteran or military affiliation
• Zoho CRM and bookkeeping experience
• Shopify experience
• Familiarity with EOS, Traction

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.