Executive Assistant - Pharma, BD & Gov Affairs

Varda; El Segundo (CA); On-site; USD 93,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Stock options

Relocation support

Wellness reimbursement

Job summary

Varda Space Industries, Inc. in El Segundo, CA seeks an Executive Administrative Assistant to support the Manager of Administration & Executive Projects and the Executive Leadership Team.

The role focuses on Pharma, Business Development, and Government Affairs executives, managing calendars, travel, and visitor coordination with a professional, welcoming office presence. You’ll help plan events, prepare materials, and ensure smooth operations in a fast-paced startup environment, emphasizing

Qualifications

• Self-starter with ability to anticipate needs and work independently.
• Experience in startups and/or fast-paced tech environments preferred - aerospace experience a plus.
• 3+ years of administrative or executive assistant experience.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Professional presence with strong interpersonal skills.
• Experience in a high-touch, employee-facing or customer service–oriented role (e.g., hospitality, service industry, client services) a plus.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new tools.

Responsibilities

• Provide administrative support to the Pharma, BD, and Gov Affairs leadership teams, including calendar management and prioritization, high-profile meeting coordination, and travel arrangements
• Assist in preparing agendas, presentations, and follow‑up materials for executive meetings and conferences
• Track and manage expense reports for assigned executives
• Provide backup support to the Manager of Administration & Executive Projects as needed
• Greet and welcome visitors, clients, and candidates with professionalism and warmth
• Answer and direct incoming emails and requests
• Assist in planning and executing company events, meetings, and celebrations
• Help with office supply and swag ordering, vendor coordination, and service requests
• Coordinate logistics as needed for high profile candidate onsite interviews and/or special guests including scheduling, travel, catering, and office tours
• Collaborate with internal teams on special projects and ad-hoc administrative tasks
• Maintain confidentiality and handle sensitive information with discretion

Skills

Self-starter

Startup experience

Administrative support

Organization

Verbal & written communication

Customer service

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Varda Space Industries, Inc. in El Segundo, CA seeks an Executive Administrative Assistant to support the Manager of Administration & Executive Projects and the Executive Leadership Team.

The role focuses on Pharma, Business Development, and Government Affairs executives, managing calendars, travel, and visitor coordination with a professional, welcoming office presence. You’ll help plan events, prepare materials, and ensure smooth operations in a fast-paced startup environment, emphasizing