Executive Assistant/Personal Assistant – Hedge Fund - $130-180k!

CitiStaffing, LLC; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

CitiStaffing, LLC seeks an Executive Assistant/Personal Assistant to support the Co-Founders of a boutique hedge fund. The role requires seamless calendar management, travel planning, and professional liaison activities in a fast-paced, high-visibility environment.

Ideal candidates bring 10+ years of C-suite support experience, exceptional communication, and mastery of MS Office and modern scheduling tools. Domestic and international travel coordination is a key responsibility in this role.

Qualifications

• 10+ years of high-level admin experience supporting C-suite executives, preferably in finance or investment management.
• Exceptional written and verbal communication skills with a polished demeanor.
• Advanced proficiency in Microsoft Office Suite and modern calendar/scheduling tools.
• Calm under pressure with the ability to prioritize competing tasks autonomously.

Responsibilities

• Coordinate intricate calendars for Co-Founders across multiple time zones.
• Plan and execute domestic and international travel itineraries.
• Act as primary liaison between Co-Founders and internal teams, investors, and external partners.
• Assemble briefing packets, agendas, and presentation materials for executive meetings and investor relations touchpoints.
• Process complex expense reports and manage administrative needs; maintain digital filing systems.
• Assist with general office coordination, vendor management, and ad-hoc project support.

Skills

Executive support

Calendar management

Communication

MS Office

Multi-timezone coordination

Tools

Calendar/scheduling tools

Travel planning software

Job description

Boutique Hedge Fund seeking a high-caliber, organized, and discreet Executive Assistant/Personal Assistant to support the Co-Founders. In this high-visibility role, you will serve as the operational backbone for the executive team, managing complex schedules, high-priority communications, and seamless day-to-day office workflows in a fast-paced environment.

Responsibilities Include:

• Coordinate intricate, rapidly shifting calendars for Co-Founders; balancing internal meetings, investor calls, and personal commitments across multiple time zones.
• Plan and execute flawless domestic and international travel itineraries, including flights, ground transportation, accommodations, and detailed travel portfolios.
• Act as the primary point of contact and liaison between the Co-Founders and internal teams, investors, board members, and external partners with utmost professionalism.
• Assemble briefing packets, agendas, and presentation materials for executive meetings and investor relations touchpoints.
• Process complex expense reports, manage personal/household administrative needs as requested, and maintain organized digital filing systems.
• Assist with general office coordination, vendor management, and ad-hoc project support to ensure the firm's leadership operates at peak efficiency.

Requirements Include:

• Minimum of 10 years of high-level administrative experience supporting C-suite executives, preferably within finance, hedge funds, private equity, or investment banking.
• Exceptional written and verbal communication skills, with a polished, professional demeanor.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern calendar/scheduling tools.
• Calm under pressure, highly adaptable, exceptionally resourceful, and capable of prioritizing competing tasks autonomously in a high-stakes environment.