Permit Coordinator & Office Administrator (South FL)

Villas Construction & Remodeling In; Boynton Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Company parties

Free uniforms

Paid time off

Training & development

Paid Vacation PTO

Sick Days

401k contributions

90 Day Evaluation for raise

Paid Training

Job summary

A high-end construction company in Boynton Beach, Florida is seeking an Office Administrator-Permit coordinator. The successful candidate will perform clerical and administrative functions to support company success, including drafting documents, scheduling appointments, and preparing permit packages. Candidates must have at least 3 years of administrative experience and be familiar with permit processes in South Florida. This is a full-time position, Monday to Friday, with a focus on maintaining an organized workflow and effective communication.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Ability to accurately answer questions and resolve problems independently.
• Experience necessary in general permit processing and requirements.

Responsibilities

• Draft correspondences and other formal documents.
• Plan and schedule appointments and events.
• Greet and assist Clients.
• Answer Phone calls & Emails.
• Prepare permit packages for submittal to municipalities.
• Update database regarding permit status.
• Develop and implement organized filing systems.
• Update permit status in the system.
• Update software daily for customer project tracking.

Skills

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Ability to prioritize and multitask

Positive and Friendly Personality

Familiar with permit documents in South Florida

Skilled in various Office software programs

Fluent English

Spanish is a plus

Tools

Buildertrend Software

Microsoft Office

Job description

A high-end construction company in Boynton Beach, Florida is seeking an Office Administrator-Permit coordinator. The successful candidate will perform clerical and administrative functions to support company success, including drafting documents, scheduling appointments, and preparing permit packages. Candidates must have at least 3 years of administrative experience and be familiar with permit processes in South Florida. This is a full-time position, Monday to Friday, with a focus on maintaining an organized workflow and effective communication.