Executive Assistant, Paralegal

Jobtailor; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor seeks a seasoned executive assistant/paralegal to support the CEO in New York City or Austin. You will manage calendars, travel, expenses, and confidential communications while coordinating with employees, customers, partners, and outside counsel.

You will handle contracts, corporate records, regulatory filings, and due diligence, ensuring accurate records, compliance, and timely execution in a fast-paced environment.

Qualifications

• 3+ years of professional experience, including 2+ years of paralegal experience.
• Experience directly supporting a CEO, founder, or senior executive.
• Hands-on paralegal experience with contracts, legal documents, corporate records, or regulatory matters.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, priorities, emails, correspondence, and follow-ups.
• Book domestic and occasional international travel.
• Process expenses and prepare meeting documents and materials.
• Serve as a point of contact for the CEO with employees, customers, partners, and external contacts.
• Assist with administrative and legal matters related to the CEO's private investment fund.
• Handle confidential information.
• Assist with contracts, agreements, corporate documents, legal matters, regulatory filings, and compliance.
• Prepare, review, organize, and maintain legal and corporate records.
• Coordinate signatures and document execution.
• Maintain corporate records and assist with entity management.
• Track legal, regulatory, contractual, and filing deadlines.
• Conduct legal and regulatory research.
• Coordinate with outside counsel and manage document and information requests.
• Assist with document collection and due diligence for transactions, investments, audits, and other projects.
• Coordinate meetings, visitors, company events, office logistics, vendors, onboarding, and other administrative projects.

Skills

Executive support

Attention to detail

Communication skills

Prioritization

Independent work

Proactive attitude

Education

Bachelor's degree

Paralegal certificate

Job description

• Manage the CEO's calendar, meetings, appointments, priorities, emails, correspondence, and follow-ups
• Book domestic and occasional international travel
• Process expenses and prepare meeting documents and materials
• Serve as a point of contact for the CEO with employees, customers, partners, and external contacts
• Assist with administrative and legal matters related to the CEO's private investment fund
• Handle confidential information
• Assist with contracts, agreements, corporate documents, legal matters, regulatory filings, and compliance
• Prepare, review, organize, and maintain legal and corporate records
• Coordinate signatures and document execution
• Maintain corporate records and assist with entity management
• Track legal, regulatory, contractual, and filing deadlines
• Conduct legal and regulatory research
• Coordinate with outside counsel and manage document and information requests
• Assist with document collection and due diligence for transactions, investments, audits, and other projects
• Coordinate meetings, visitors, company events, office logistics, vendors, onboarding, and other administrative projects

Requirements

• 3+ years of professional experience, including 2+ years of paralegal experience
• Experience directly supporting a CEO, founder, or other senior executive
• Hands‑on paralegal experience with contracts, legal documents, corporate records, or regulatory matters
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and shift gears when needed
• Good judgment and ability to handle highly confidential information
• Ability to work independently and take ownership
• Proactive attitude and willingness to jump in where needed
• Comfortable working directly with a CEO in a fast‑moving environment
• Bachelor's degree or paralegal certificate preferred
• Satisfactory verification of a general and criminal background check
• Must be based in Austin or NYC, or willing to relocate
• Authorized to work in the United States

Core Competencies

Demonstrates expertise in managing executive schedules, handling legal documents, and maintaining corporate records while ensuring compliance with regulatory requirements. Proficient in coordinating administrative tasks and supporting high‑level executives in a fast‑paced environment.

Highest-signal resume keywords

• Paralegal Experience
• Executive Support
• Legal Document Management
• Organizational Skills
• Confidential Information Handling

ATS Optimization Keywords

Hard Skills

• Contract Management
• Legal Research
• Regulatory Compliance
• Corporate Record Maintenance
• Document Preparation
• Expense Processing
• Meeting Coordination
• Due Diligence
• Entity Management
• Calendar Management

Soft Skills

• Attention to Detail
• Excellent Communication
• Proactive Attitude
• Good Judgment
• Ability to Manage Priorities

Certifications & Qualifications

• Paralegal Certificate
• Bachelor's Degree

Industry Keywords

• Confidential Information
• Corporate Governance
• Legal Matters
• Investment Fund
• Document Execution