Executive Assistant & Operations Strategist

Cole-Frieman & Mallon LLP; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Paid holidays

Benefits package (medical, dental, 401

Job summary

Cole-Frieman & Mallon LLP in New York seeks an Executive Assistant to independently manage administrative operations and own assigned business processes supporting attorneys and firm initiatives. This role requires independent judgment, cross-functional coordination, and the ability to drive operational improvements across offices.

The position focuses on partnering with executives, leading admin initiatives, and mentoring staff, with a compensation range of $75,000–$95,000 and a comprehensive

Qualifications

• Bachelor’s degree in business administration or a related field.
• 5+ years supporting senior executives or leadership.
• Advanced business operations, project management, and executive partnership experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat, and MS Teams scheduling).

Responsibilities

• Serve as the primary strategic administrative partner to assigned executives.
• Coordinate confidential matters requiring sound judgment and discretion.
• Lead firmwide administrative initiatives and improve operational processes.
• Develop administrative standards and best practices.
• Mentor and develop administrative staff and support succession planning.
• Manage cross-functional projects from planning through implementation.
• Represent executives in communications with stakeholders.

Skills

Executive support

Project management

Operations optimization

Discretion & professionalism

Stakeholder communication

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Cole-Frieman & Mallon LLP in New York seeks an Executive Assistant to independently manage administrative operations and own assigned business processes supporting attorneys and firm initiatives. This role requires independent judgment, cross-functional coordination, and the ability to drive operational improvements across offices.

The position focuses on partnering with executives, leading admin initiatives, and mentoring staff, with a compensation range of $75,000–$95,000 and a comprehensive