Executive Assistant & Operations Orchestrator

Saigepartners; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Saigepartners is seeking an Executive Assistant / Operations Coordinator to provide high‑level administrative and operational support to senior leadership. You will coordinate meetings and travel, manage records, and ensure confidential information is handled discretely in a fast-paced environment.

The role also involves onboarding clients, maintaining CRM data (Salesforce), and preparing operational reports and dashboards to support day‑to‑day activities and special projects.

Qualifications

• Experience providing high-level administrative support to senior leadership.
• Strong calendar management and scheduling abilities.
• Excellent written and verbal communication.
• Ability to coordinate internal and external meetings and travel logistics.
• Experience with onboarding clients and maintaining records in CRM systems (e.g., Salesforce).
• Discernment handling confidential information in fast-paced environments.
• Strong organizational skills and the ability to manage multiple priorities.

Responsibilities

• Provide high‑level administrative support to senior leadership and manage priorities.
• Coordinate internal and external meetings, scheduling, room booking, virtual logistics, and catering.
• Maintain organized electronic and physical filing systems.
• Handle confidential information with discretion and professionalism.
• Arrange domestic and international travel, itineraries, accommodations, and logistics.
• Manage incoming correspondence and distribute communications timely.
• Serve as liaison between departments, clients, and external partners.
• Screen and prioritize emails and requests, directing them to stakeholders.
• Support client onboarding by maintaining accurate records in CRM platforms (Salesforce).
• Coordinate schedules, meetings and onboarding sessions for new clients and external stakeholders.
• Prepare and maintain operational reports, dashboards and admin documentation.
• Assist with ongoing operational processes and routine administrative functions.
• Manage shared mailboxes and coordinate team communications.
• Schedule and administer internal training, webinars and team events.

Job description

Saigepartners is seeking an Executive Assistant / Operations Coordinator to provide high‑level administrative and operational support to senior leadership. You will coordinate meetings and travel, manage records, and ensure confidential information is handled discretely in a fast-paced environment.

The role also involves onboarding clients, maintaining CRM data (Salesforce), and preparing operational reports and dashboards to support day‑to‑day activities and special projects.