Strategic Executive Assistant & Operations Partner

remoting.work; India; Remote; USD 70,000 - 90,000; Full time

Job summary

remoting.work is looking for a highly skilled Executive Operations & Strategic Support Specialist to provide exceptional administrative and strategic support. This role involves managing executive calendars, communication strategies, and operational coordination.

The ideal candidate will have strong organizational skills and be proficient in both French and English. You will partner with executives to enhance business performance and facilitate seamless operations across various teams.

Qualifications

• 3+ years of experience in an executive support or operations role.
• Excellent project management skills and ability to handle multiple priorities.
• Experience with financial coordination and administrative workflows.

Responsibilities

• Manage complex calendars and scheduling.
• Prepare presentations, reports, and meeting agendas.
• Conduct online research for lead generation.
• Draft and proofread professional correspondence.

Skills

Organizational skills

Fluent in French

Communication skills

Detail-oriented

Digital coordination

Education

Bachelor's degree or equivalent experience

Tools

QuickBooks

Excel

CRM platforms (HubSpot, Salesforce, Zoho)

Job description

Position Overview

We are seeking a highly skilled, proactive, and resourceful Executive Operations & Strategic Support Specialist to provide world-class administrative, operational, and strategic support to business leaders and clients. This role integrates operations management, lead generation, communication strategy, writing, and digital coordination to support business growth and streamline organizational performance.

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Position Overview

We are seeking a highly skilled, proactive, and resourceful Executive Operations & Strategic Support Specialist to provide world-class administrative, operational, and strategic support to business leaders and clients. This role integrates operations management, lead generation, communication strategy, writing, and digital coordination to support business growth and streamline organizational performance.

The ideal candidate is a polished communicator, strategic thinker, and detail-oriented professional capable of managing complex tasks, anticipating needs, and executing with precision. You will work closely with executives, clients, and cross-functional teams to ensure seamless operations, clear communication, and measurable outcomes.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, appointments, and scheduling across multiple time zones.
• Handle email and inbox management, prioritize messages, and draft responses on behalf of executives.
• Prepare presentations, reports, meeting agendas, and follow-up summaries.
• Coordinate logistics for meetings, events, and travel arrangements.
• Maintain organized digital filing systems and confidential records.
• Support recruitment, onboarding, and documentation processes for new hires or partners.
• Serve as the point of contact between executives, staff, and external partners, ensuring smooth communication and confidentiality.
• Speaks, reads, and writes fluent French and English is a major plus and will be heavily favored.
  
  

Business Operations & Financial Coordination

• Manage administrative workflows, project tracking, and task prioritization.
• Assist with billing, expense reporting, and budget tracking using tools like QuickBooks or Excel.
• Support accounts receivable/payable processes and generate financial summaries for leadership.
• Coordinate vendor and client contracts, renewals, and invoicing.
• Contribute to process optimization initiatives and operational documentation.
  
  

Lead Generation & Client Relationship Management

• Conduct online research to identify new business prospects and partnership opportunities.
• Build and maintain lead databases using CRM platforms (e.g., HubSpot, Salesforce, or Zoho).
• Assist in outreach campaigns through email, LinkedIn, and targeted engagement efforts.
• Support executives in managing client relationships, follow-ups, and meeting coordination.
• Track leads and measure outreach effectiveness to strengthen the business pipeline.
  
  

Communication, Writing, & Content Coordination

• Draft and proofread professional correspondence, proposals, RFPs, and presentations.
• Assist with grant and proposal writing, including research and application preparation when applicable.
• Create, edit, and manage business or marketing content, including blog posts, newsletters, or promotional materials.
• Support copy development for social media, digital campaigns, and client communication.
• Maintain consistent tone and branding across all written materials.
  
  

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