Executive Assistant & Operations Lead for AI VC Founder

Bloom Talent; San Francisco (CA); Hybrid; USD 150,000 - 190,000; Full time

Job summary

Bloom Talent in San Francisco is seeking an Executive Assistant & Operations Manager to back the Founder/Managing Partner. The role blends strategic EA duties with operations, including calendars, inbox, travel, events, CRM, and office build-out. Hybrid work ~2 days/week in SF, with a goal to optimize high-velocity operations.

The position requires expert organizational skills, confidentiality, and a growth mindset, with comfort using AI productivity tools and modern software stacks.

Qualifications

• 4+ years of experience as Executive Assistant, Operations, or similar in VC/startups/high-growth environments.
• Excellent written and verbal communication.
• Strong judgment, confidentiality, and executive presence in fast-moving settings.
• Ability to anticipate needs, manage up, and keep teams accountable to timelines.

Responsibilities

• Provide strategic support to the Founder/Managing Partner.
• Manage complex calendars and travel arrangements.
• Oversee inbox and follow-ups with timely responses.
• Draft emails, memos, and decks for the Executive.
• Coordinate meetings with LPs, board members, and external stakeholders.
• Plan and execute high-profile events (LP events, founder dinners) and vendor management.
• Oversee CRM, deal flow, expenses, and internal processes.
• Support office build-out and space planning, brand launches, and research projects.

Skills

Executive presence

Organizational skills

Written communication

Tech-savvy

Project management

Tools

Google Workspace

Notion

Airtable

CRM systems

Job description

Bloom Talent in San Francisco is seeking an Executive Assistant & Operations Manager to back the Founder/Managing Partner. The role blends strategic EA duties with operations, including calendars, inbox, travel, events, CRM, and office build-out. Hybrid work ~2 days/week in SF, with a goal to optimize high-velocity operations.

The position requires expert organizational skills, confidentiality, and a growth mindset, with comfort using AI productivity tools and modern software stacks.