Executive Assistant & Operations Coordinator

Long's Human Resource Services; Alabama; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Life insurance

PTO & STO

Paid holidays

Job summary

Long’s Human Resource Services in Mobile, Alabama, seeks an Executive Assistant to support the Executive Director in a busy, in-person role. The position emphasizes organized project management, data handling, and collaboration with internal staff and external partners.

You will use Excel for timelines and reporting, and QuickBooks for light accounting tasks, with a focus on discretion and professionalism in handling confidential information.

Qualifications

• Prior experience in executive support or senior administrative roles.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Excel; QuickBooks experience preferred.
• Professional communication skills and strong phone presence.

Responsibilities

• Provide executive and operational support to the Executive Director, helping manage priorities and track key initiatives
• Assist with projects related to organizational growth and internal operations
• Track and manage projects using Excel, including timelines, deliverables, and follow ups
• Support light accounting tasks in QuickBooks, including reviewing payables, preparing deposits, and organizing documentation
• Assist with content creation for internal materials, safety training support, and external communications
• Help with social media and promotional efforts as required
• Coordinate with internal staff and external partners, including vendors and subcontractors
• Handle confidential and sensitive information with discretion and professionalism

Skills

Executive support

Organizational skills

Excel proficiency

QuickBooks experience

Professional communication

Office management

Education

Bachelor’s degree preferred

Relevant experience considered in lieu of a degree

Tools

Excel

QuickBooks

Job description

Long’s Human Resource Services in Mobile, Alabama, seeks an Executive Assistant to support the Executive Director in a busy, in-person role. The position emphasizes organized project management, data handling, and collaboration with internal staff and external partners.

You will use Excel for timelines and reporting, and QuickBooks for light accounting tasks, with a focus on discretion and professionalism in handling confidential information.