Executive Assistant - onsite 5 days a week in boston

Yoh, A Day & Zimmermann Company; Boston (MA); Hybrid; USD 74,000 - 105,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account (HSA)

Life & Disability Insurance

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training opportunit

Job summary

Yoh, a Day & Zimmermann company, seeks an Executive Assistant to provide high-level administrative support to five Operating Partners. The role manages complex calendars, coordinates travel, and handles communications with discretion in a fast-paced PE environment.

Based in our Boston office, the position offers five days in-office with a rotating work-from-home Friday. The ideal candidate is highly organized, proactive, collaborative, and capable of acting as a central coordinator across

Qualifications

• 5+ years of executive administrative support experience, preferably supporting multiple senior executives within a Private Equity firm.
• Experience coordinating complex domestic and international travel arrangements.
• Proven ability to manage multiple calendars and competing priorities simultaneously.
• Strong expense management and reporting experience.
• Excellent organizational skills and meticulous attention to detail.
• Ability to remain calm and responsive in time-sensitive situations, including travel-related emergencies.
• Demonstrated ability to work independently while collaborating within a team.

Responsibilities

• Manage complex calendars for five Operating Partners across multiple time zones.
• Coordinate and prioritize meeting requests and prepare agendas.
• Prepare meeting materials and supporting documentation.
• Serve as a trusted administrative partner by anticipating needs and addressing conflicts.
• Arrange and manage domestic and international travel with detailed itineraries.
• Monitor travel plans and handle disruptions and last-minute changes.
• Prepare, reconcile, and submit expense reports in a timely manner.
• Collaborate with other Executive Assistants to coordinate schedules, travel, meetings, and events.

Skills

Executive support experience

Calendar management

Travel coordination

Expense management

Discretion & confidentiality

Communication skills

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

The Executive Assistant provides high-level administrative support to five Operating Partners, ensuring seamless coordination of schedules, travel, communications, and operational activities. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, resourceful, highly collaborative, and comfortable serving as a key point of coordination among executives, internal teams, and external contacts. This position is based in the office five days per week, with eligibility for an alternating work-from-home Friday schedule.

Key Responsibilities Executive Support

• Manage complex calendars for five Operating Partners, including scheduling internal and external meetings across multiple time zones.
• Coordinate and prioritize meeting requests, ensuring effective use of executive time.
• Prepare meeting materials, agendas, and supporting documentation as needed.
• Serve as a trusted administrative partner by anticipating needs and proactively addressing scheduling conflicts.

Travel Coordination

• Arrange and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Monitor travel plans and provide support for last-minute changes, delays, cancellations, and other travel disruptions.
• Maintain availability outside of standard business hours when urgent travel issues arise.

Expense Management

• Prepare, reconcile, and submit expense reports accurately and in a timely manner.
• Track and manage executive expenses in accordance with company policies.

Team Collaboration

• Partner closely with other Executive Assistants to coordinate executive schedules, group travel arrangements, meetings, and events.
• Leverage administrative team resources to ensure seamless support and coverage during periods of high activity or absences.
• Foster strong working relationships across the organization.

Qualifications Required Skills & Experience

• 5+ years of executive administrative support experience, preferably supporting multiple senior executives within a Private Equity firm.
• Experience coordinating complex domestic and international travel arrangements.
• Proven ability to manage multiple calendars and competing priorities simultaneously.
• Strong expense management and reporting experience.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to remain calm and responsive in time-sensitive situations, including travel-related emergencies.
• Demonstrated ability to work independently while collaborating effectively within a team environment.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and confidentiality.

Advanced technical proficiency with

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Calendar and expense management systems

Estimated Min Rate: $73500.00

Estimated Max Rate: $105000.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.