Executive Assistant-OHMG-Administration-Orlando Health Physician Associates Recruiter

Orlando Health, Inc.; Orlando (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Orlando Health Medical Group is seeking an Executive Assistant to support a Vice President or Senior Vice President. The role requires handling confidential information with discretion and managing complex schedules in a fast-paced environment.

The Executive Assistant will organize meetings, prepare reports, coordinate travel and prepare budgets as needed. Strong MS Office skills and prior related experience are essential.

Qualifications

• Associate’s Degree required; two years of related administrative or secretarial experience may substitute.
• Five years of customer service or administrative experience preferred.
• Strong proficiency with Word, Excel, PowerPoint and Access.

Responsibilities

• Plans and carries out administrative functions with broad knowledge of the organization.
• Manages calendars, correspondence and travel arrangements for executives.
• Prepares and edits routine and non-routine documents and reports.
• Coordinates meetings, distributes materials and transcribes minutes.

Skills

Office software

Customer service

Administrative work

Education

Associate’s Degree

Tools

MS Office

Job description

Orlando Health Medical Group The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Position Summary

Orlando Health Medical Group The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

The location is 1404 Kuhl Avenue, Orlando, FL 32806

The hours are Monday - Friday, 8am-5pm

Responsibilities

What you will do

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Has access to confidential employee, management and organization data.
• Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
• Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in educational programs, current literature, and workshops.

Qualifications

Qualifications

• Associate’s Degree.
• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
• Five (5) years of customer service, administrative, secretarial or related experience.