Executive Assistant & Office Operations Manager

Marquee Sports Network, LLC; Chicago (IL); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

401k plan with employer match

Holidays & vacation

Job summary

Marquee Sports Network, LLC is seeking an experienced Office Manager/Executive Assistant in Chicago to support the executive team, manage payroll and HR workflows, and coordinate office operations. This role blends high-level administrative duties with people operations, event planning, and stadium coordination to support executive leadership and company growth.

You will manage calendars, travel, expenses, onboarding, vendor relations, and internal events while ensuring confidentiality and

Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, or Operations Coordinator, supporting C-suite or VP-level leadership.
• Direct experience running payroll networks accurately, navigating PEO platforms (ADP preferred), and utilizing Smartsheet alongside other tracking platforms to build custom files and tools.
• Proven ability to handle highly sensitive compensation details, confidential financial records, and executive communications with professional discretion and judgment.
• Strong track record of orchestrating corporate events, including travel, catering, and budget management.
• Experience managing and tracking sports ticket distributions and request workflows.

Responsibilities

• Provide high-level administrative support to the executive team with absolute confidentiality, managing challenging calendars, booking travel, processing expenses, and composing correspondence.
• Monitor incoming communications for executive leadership, independently managing responses, prioritizing daily tasks, and resolving operational challenges on their behalf.
• Submit authorized corporate wire transfers for CFO approval and manage platform administration for critical accounts including Zoom, Uber for Business, DocuSign, Amazon for Business, and operational Smartsheets.
• Act as the system administrator for the new expense reporting program, working closely with the CFO to manage reporting configurations, user compliance, and financial tracking needs.
• Act as the primary liaison for stadium operations and security, coordinating building IDs, parking access, and corporate updates.
• Manage work orders and office repairs, collaborating with external vendors and stadium partners to oversee all daily office maintenance.
• Oversee facilities management, including business license renewals, code compliance, and employment law postings.
• Manage shared kitchen facilities, partnering with co-tenants to optimize shared vendor expenses and maintain office space standards.
• Coordinate the distribution of sports season tickets, managing custom tracking frameworks and request workflows.

Skills

Executive support

Payroll management

HR operations

Event planning

Stadium operations knowledge

ADP familiarity

Tools

ADP

Smartsheet

WideOrbit

Job description

Marquee Sports Network, LLC is seeking an experienced Office Manager/Executive Assistant in Chicago to support the executive team, manage payroll and HR workflows, and coordinate office operations. This role blends high-level administrative duties with people operations, event planning, and stadium coordination to support executive leadership and company growth.

You will manage calendars, travel, expenses, onboarding, vendor relations, and internal events while ensuring confidentiality and