Executive Assistant

Marquee Development; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

On-site parking

Paid time off: Personal, Sick & Vacation Time

Casual work attire

Complimentary Meal & beverage plan

Access to special events and discounts

401K Plan with Employer Match

Health & Wellness engagement programming

Job summary

A leading real estate firm seeks an experienced Executive Assistant to support high-level executives in Chicago. The role includes managing complex schedules, coordinating travel, and facilitating communication. The ideal candidate will bring at least 5 years of experience supporting C-suite executives, demonstrate exceptional organizational skills, and proficiency in Microsoft Office. This position offers a diverse work environment and various perks, including on-site parking and wellness programs.

Qualifications

• Minimum 5 years experience as an Executive Assistant supporting C-suite executives.
• Exceptional organizational and time management skills required.
• Must have excellent verbal and written communication skills.

Responsibilities

• Manage complex, high-volume calendars for executives.
• Screen and prioritize incoming emails.
• Coordinate travel arrangements and prepare expense reports.

Skills

Organizational skills

Communication skills

Time management skills

Proficiency in Microsoft Office Suite

Education

College degree from an accredited institution

Tools

Microsoft Office Suite

Job description

JOB TITLE: Executive Assistant (Marquee Development)

DEPARTMENT: Marquee Development

ORGANIZATION: Marquee Development

REPORTS TO: Managing Principal, Marquee Development

FLSA STATUS: Exempt

Compensation: $75,000 - $100,000 USD

OUR STORY

MARQUEE DEVELOPMENT is a full-service real estate firm that specializes in mixed-use sports and entertainment districts. We strategically manage every aspect of a sports‑adjacent mixed‑use development with a best‑in‑class ability to curate the experience for a team, fans and community. By bringing bring a sports‑operational mindset to traditional real estate development, we focus on the critical integration of team operations and real estate to ensure the experience amplifies the brand of the district, while complementing and protecting the team brand to maximize long‑term franchise value.

HOW YOU’LL CONTRIBUTE

The executive assistant will play a pivotal role in supporting the Managing Principal and other high‑level executives within the company. This position requires a highly organized, proactive, and detail‑oriented individual with exceptional communication skills and a strong ability to prioritize tasks. The ideal candidate will be able to anticipate the needs of senior executives, manage complex schedules, and maintain a high level of confidentiality.

THE DAY-TO-DAY

• Serve as gatekeeper and primary point of contact between executives, associates and external stakeholders
• Manage complex, high‑volume calendars, including scheduling meetings, cross‑department initiatives, office events and travel arrangements
• Screen and prioritize incoming emails and assist in the timely response of requests
• Anticipate executive needs and proactively resolve scheduling, operational, and logistical issues
• Prepare and edit correspondence, reports, presentations, and briefing materials
• Prepare and organize meeting agendas, minutes, follow‑ups and action items
• Provide a high level of customer service to visiting guests, including hotel/restaurant reservations, tickets, gifts, and logistics
• Coordinate travel arrangements, including booking flights, hotels and transportation
• Prepare and manage expense reports, reimbursements, time tracking, dues and subscriptions
• Assist with project management and track executive initiatives, deadlines and action items across departments
• Partner with IT to support technology needs, secure access, equipment setup and troubleshooting
• Collaborate with Security to coordinate VIP tours and manage visitor access
• Maintain executive contact database and coordinate outreach, follow‑ups, and relationship management activities on behalf of executives
• Provide document management support and maintain digital and physical filing systems
• Ensure compliance with governance policies, confidentiality standards, and regulatory requirements

WHAT YOU’LL BRING

• 5 years minimum experience as an Executive Assistant supporting C‑suite executives
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Ability to work non‑traditional work schedule, including Cubs games
• Discretion and confidentially
• College degree from an accredited institution

WHAT SETS YOU APART

• Experience working in a startup environment and/or financial institution
• Working knowledge of applicable financial regulations and compliance requirements relevant to executive operations
• Knowledge of project management methodologies
• Experience with CRM and calendar management software
• Ability to adapt to a fast‑paced and changing work environment
• On‑site parking
• Paid time off: Personal, Sick & Vacation Time
• Casual work attire environment
• Complimentary Meal & beverage plan
• Access to campus wide Wrigley Field events & pre‑sales
• 401K Plan Employee Contribution & Employer Match
• Health & Wellness engagement & programming
• Variety of associate special events, volunteer opportunities and partnership discounts
• Access to online associate recognition & rewards platform

* This job posting includes the anticipated compensation, which reflects the hourly rate or salary range the Chicago Cubs and its affiliates are considering for this role in the specified location(s) as of the posting date. The expected hiring compensation for this position is either at this rate or near the midpoint of the stated range.

The Chicago Cubs and its affiliates embrace diversity and are committed to building a team that represents all communities. We hold ourselves accountable to include new and different voices in our organization. Everyone is welcome here, and we celebrate what makes each of us unique.