Executive Assistant & Office Operations Leader

Flexential; Colorado; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

401(k)

HSA / FSA

Paid time off

Employee assistance program

Job summary

Flexential is seeking an Executive Assistant & Office Manager to provide comprehensive administrative and operational support to executive leaders while overseeing day-to-day office operations and workplace services. This role emphasizes organization, proactive planning, and discretion to manage confidential information and multiple priorities.

The successful candidate will coordinate calendars, travel, meetings, and events, and partner with leaders to maintain a productive, welcoming office

Qualifications

• 3-5+ years of experience in an Executive Assistant/Office Manager or related role.
• Experience supporting VP-level leaders in a fast-paced environment.
• Proven ability to manage complex calendars and coordinate travel and meetings.

Responsibilities

• Manage complex calendars and meeting logistics across stakeholders.
• Coordinate domestic and international travel arrangements.
• Prepare and edit executive materials with high accuracy and professionalism.
• Monitor action items and deadlines with timely follow-up.
• Maintain organized records and confidential information.
• Lead planning and logistics for meetings, leadership sessions, and onsite events.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

SharePoint

ServiceNow

Job description

Flexential is seeking an Executive Assistant & Office Manager to provide comprehensive administrative and operational support to executive leaders while overseeing day-to-day office operations and workplace services. This role emphasizes organization, proactive planning, and discretion to manage confidential information and multiple priorities.

The successful candidate will coordinate calendars, travel, meetings, and events, and partner with leaders to maintain a productive, welcoming office