Executive Assistant & Office Operations Lead (DC)

Granicus; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary & bonuses

401(k) with company match

Health insurance

Paid parental leave

Work from home reimbursement

Job summary

Granicus in Washington, DC is seeking an Executive Assistant to provide comprehensive support to the Executive Leadership team, handling calendar management, travel, and event coordination. The role is in-office in our Washington DC office.

The ideal candidate has 3+ years of EA/Office Manager experience, exceptional organizational and communication skills, and a commitment to confidentiality in a fast-paced environment. You will also support office operations and vendor relationships as needed.

Qualifications

• Minimum 3 years of expierence as an Executive Assistant/Office Manager.
• Exceptional organizational, time management, and multitasking skills.
• Strong interpersonal and communication skills, both verbal and written.
• Detail-oriented with a proactive approach to tasks.
• Strong problem-solving and critical-thinking abilities.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite.
• High level of professionalism and confidentiality.
• Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support to the Washington DC office.
• Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages including pick-up and tracking as needed.
• Maintain office vendor and building maintenance relationships and requests.
• Collaborate with a wide range of teams to support projects and events on an ad hoc basis.
• Manage and organize confidential information and documents with the utmost discretion.
• Manage several executives calendars, scheduling meetings and engagements.
• Organize and coordinate travel arrangements, including detailed itineraries.
• Coordinate and schedule meetings with stakeholders.
• Prepare agendas for meetings and distribute them in advance.
• Follow up on action items to ensure deadlines are met.

Skills

Calendar management

Travel coordination

Event coordination

Office management

Microsoft Office

Microsoft Teams

Tools

Microsoft Teams

Job description

Granicus in Washington, DC is seeking an Executive Assistant to provide comprehensive support to the Executive Leadership team, handling calendar management, travel, and event coordination. The role is in-office in our Washington DC office.

The ideal candidate has 3+ years of EA/Office Manager experience, exceptional organizational and communication skills, and a commitment to confidentiality in a fast-paced environment. You will also support office operations and vendor relationships as needed.