F&B Events & Operations Coordinator

Omni Hotels & Resorts; Louisville (KY); On-site; USD 38,000 - 47,000; Full time

Job summary

Omni Hotels & Resorts in Louisville, KY is seeking an experienced F&B Administrative Assistant to support the Director and Assistant Director of Food & Beverage with office operations and event coordination. The role requires strong organizational skills, proficiency with Excel and office software, and the ability to manage high-volume days while maintaining accuracy and confidentiality.

The ideal candidate has 2–3 years of administrative experience, a hospitality mindset, and can liaise between

Qualifications

• Must have prior administrative/assistant experience.
• Experience coordinating Food & Beverage operations and/or events.
• Strong organizational and communication skills.
• Must be able to work in a high-stress environment.
• Proficiency with Excel and basic office software.

Responsibilities

• Coordinate and provide logistical support during banquets and events.
• Answer office phone and greet guests.
• Coordinate travel arrangements for taskforce staff.
• Coordinate meetings, files, bookings, BEOs, and purchase orders.
• Process AP invoices and payroll-related tasks.
• Compile data and create spreadsheets in Excel.
• Maintain discretion and confidentiality in sensitive matters.
• Assist with routine office supplies and correspondence.

Skills

Scheduling experience

Coordination of events

Administrative/office support

Excel proficiency

Strong communication

Detail oriented

Education

High School diploma or GED

Hospitality degree preferred

Tools

Excel

Job description

Omni Hotels & Resorts in Louisville, KY is seeking an experienced F&B Administrative Assistant to support the Director and Assistant Director of Food & Beverage with office operations and event coordination. The role requires strong organizational skills, proficiency with Excel and office software, and the ability to manage high-volume days while maintaining accuracy and confidentiality.

The ideal candidate has 2–3 years of administrative experience, a hospitality mindset, and can liaise between