Executive Assistant & Office Manager — Equity

Socket.dev; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Equity

Health plan coverage

Job summary

Whirl AI is seeking an organized and proactive Executive Assistant / Office Manager to support our leadership team, manage calendars and travel, and run the SF office Tue-Thu.

This role thrives on variety, anticipates needs before they are voiced, and is energized by helping build culture at a fast-moving startup. You will coordinate events, process expenses, handle vendor relations, and welcome visitors, becoming a trusted liaison across teams.

Qualifications

• 3+ years of experience as an EA, Office Manager, or in a relevant Administrative role.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Discretion and sound judgment when handling sensitive information.
• Proficiency with common productivity and calendar tools (e.g., Google Workspace, Slack).

Responsibilities

• Manage complex calendars, scheduling, and travel logistics for our CEO and other executives.
• Own office operations, including vendor management, supplies, and facilities issues.
• Assist in planning and executing events, offsites, and team celebrations.
• Prepare expense reports, process invoices, and support light budget tracking.
• Serve as a first point of contact for visitors and general office needs.

Skills

Calendar management

Organizational skills

Communication

Discretion

Team player

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Whirl AI is seeking an organized and proactive Executive Assistant / Office Manager to support our leadership team, manage calendars and travel, and run the SF office Tue-Thu.

This role thrives on variety, anticipates needs before they are voiced, and is energized by helping build culture at a fast-moving startup. You will coordinate events, process expenses, handle vendor relations, and welcome visitors, becoming a trusted liaison across teams.