Executive Assistant & Office Operations Coordinator

Destructable; Amarillo, Northern (TX, KY); Hybrid; USD 36,000 - 45,000; Full time

Job summary

Destructable is seeking an Administrative & Office Support professional to provide day-to-day administrative assistance to the CEO and the leadership team. You will manage calendars, schedule meetings, prepare documents, and coordinate communications with internal and external stakeholders.

In this on-site role, you will maintain organized filing systems, assist with meeting notes, handle errands and logistics, support office supply management, and help with onboarding, travel, and events as

Qualifications

• At least 2+ years in an administrative assistant, office coordinator, or similar role.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and multitasking ability.
• Valid driver's license with reliable vehicle for local errands.

Responsibilities

• Provide day-to-day administrative support to the CEO and leadership team.
• Manage calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, proofread, and format documents, correspondence, reports, and presentations.
• Answer and route phone calls, emails, and communications professionally.
• Maintain organized filing systems for contracts and records.
• Assist with meeting agendas, notes, and action item tracking.
• Greet and assist visitors, vendors, and clients in the office.

Skills

2+ years experience

MS Office

Communication

Organizational skills

Time management

Driver's license

Discretion

Positive attitude

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Destructable is seeking an Administrative & Office Support professional to provide day-to-day administrative assistance to the CEO and the leadership team. You will manage calendars, schedule meetings, prepare documents, and coordinate communications with internal and external stakeholders.

In this on-site role, you will maintain organized filing systems, assist with meeting notes, handle errands and logistics, support office supply management, and help with onboarding, travel, and events as