Executive Assistant & Office Operations

SupportFinity™; Albuquerque (NM); On-site; USD 55,000 - 75,000; Full time

Job summary

SupportFinity™ in Albuquerque is seeking a dedicated Executive Assistant to support the CEO and leadership team. The role includes high-level administrative tasks, coordinating recruiting logistics, and managing office operations.

Ideal candidates will have over 5 years of experience in similar roles, possess strong organizational skills, and be comfortable multi-tasking in a fast-paced environment. The position promotes a collaborative office culture and requires excellent communication skills.

Qualifications

• 5+ years experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the CEO and additional executives.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Coordinate recruiting logistics including interview scheduling and candidate communications.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Service-oriented presence

Job description

Roadrunner Venture Studios is the nation’s leading platform for founding breakthrough ventures in frontier technology. We partner with scientists, engineers, and entrepreneurs to turn deep tech into real companies across energy, manufacturing, semiconductors, quantum computing, aerospace, advanced materials, AI, and high-performance computing.

We are seeking a highly organized Executive Assistant & Office Operations professional to support our CEO and leadership team while ensuring the smooth day-to-day functioning of our Albuquerque headquarters. This role is execution-focused, detail-oriented, and highly service-driven.

Core Responsibilities

Executive Assistant & Administrative Support

• Provide high-level administrative support to the CEO and additional executives as needed.
• Manage calendars, schedule meetings, coordinate travel, and handle expenses.
• Prepare materials for meetings and ensure follow-through on action items.
• Manage and triage inbound requests, proactively prioritizing executive time and attention against strategic objectives.
• Coordinate recruiting logistics including interview scheduling, candidate communications, and onsite visit logistics.

Office & Facilities Management

• Manage office supplies, equipment, inventory, and general organization of the space.
• Serve as the first point of contact for visitors; manage front desk, mail, and deliveries.
• Coordinate with vendors for office services, maintenance, and equipment.
• Support shared office and tenant coordination to ensure a high-quality onsite experience.
• Serve as a friendly point of contact for guests, new tenants and hires during their initial visits and first weeks in the office.

Team Events & Internal Coordination

• Assist in planning and executing team events, offsites, workshops, and internal meetings.
• Manage event logistics including scheduling, catering, space setup, and materials.
• Support a welcoming, well-run office culture through thoughtful coordination and execution.
• Provide logistical support to Venture Architect and Pod teams as required.

What We’re Looking For

• 5+ years experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Comfortable juggling multiple priorities in a fast-moving environment.
• Professional, warm, and service-oriented presence.
• Experience coordinating interviews, calendars, and events preferred.

Roadrunner Venture Studios is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender‑identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.