Executive Assistant, Office of the Dean

Trustees of University of Pennsylvania; États-Unis; Sur place; USD 66 000 - 77 000; Plein temps

Résumé du poste

The Trustees of the University of Pennsylvania invites applications for an Executive Assistant to the Dean in the School of Nursing. This role provides high-level executive support, plans and manages activities aligned with the Dean's priorities, and maintains professional relationships with the Dean's contacts to ensure efficient operations.

The position requires a BA/BS with 3–5 years of executive administrative experience; MS is preferred.

Qualifications

• BA/BS degree with 3–5 years of progressively responsible administrative experience at the executive level; MS preferred.
• Superior organizational and interpersonal skills; ability to thrive in a fast-paced environment with competing deadlines.
• Strong oral and written communication skills; writing samples are required.
• Candidate should exercise sound judgment and discretion with highly confidential matters.
• Knowledge of University policies and procedures is desirable.

Responsabilités

• Strategic planning and management of the Dean's time and priorities.
• Oversee communications processes and planning of the Dean's presentations.
• Manage relationships as the Dean's primary liaison locally, nationally, and internationally.
• Assist with publications management and editorial reviews.
• Develop/maintain professional relationships with external constituents; represent the Dean in international activities.
• Perform additional duties as assigned, including support for the Dean's research program.

Connaissances

Organizational skills

Interpersonal skills

Written communication

Discretion

Time management

Formation

BA/BS degree

MS degree preferred

Outils

MS Office

Description du poste

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Executive Assistant, Office of the Dean

Job Profile Title

Executive Assistant A

Job Description Summary

Provide a high level of executive assistance to the Dean of the School using sound judgment to plan, manage and follow- up on a wide variety of activities that directly impact School operations. Plan and manage activities to leverage opportunities which align with the Dean's strategic priorities; develop and maintain professional relationships with the Dean's contacts; design shared systems to ensure efficient operations of the Office of the Dean. Oversee and manage communications process; the Dean's special initiatives and events; develop systems to track and interact with the Dean's network; manage a broad range of international and national level activities in support of School goals. Coordinate the Dean's publications collaborations and editorial reviews process.

Job Description

Job Responsibilities

• Strategic Planning and Management of the Dean's Time - Plan and manage activities to leverage opportunities which align with the Dean's strategic priorities; develop and maintain professional relationships with the Dean's contacts; design and maintain shared systems to ensure efficient operations of the Office of the Dean.
• Communications - Oversee and manage communications processes to maintainknowledge of emerging and ongoing issues which align with the Dean's business priorities. Coordinates the planning and completion of the Dean's presentations.
• Relationship Management - Develop and maintain ongoing professional relationships as the Dean's primary liaison locally, nationally, and internationally.
• Publications Management - Assists Dean with publication and editorial review management.
• External Relations - Develops and maintains professional relationships with key external constituents; serves as a primary liaison for the Dean on international activities and as an ambassador for the School of Nursing to advance partnerships and collaborations to promote a more unified voice for Nursing.
• Perform additional duties as assigned - Serves as the Office's representative to the Mission Continuity initiative. Includes administrative management of the Dean's research program in collaboration with the Principal Investigator and grant manager, as needed.

Qualifications

• BA/BS degree with 3- 5 years of progressively responsible administrative experience working at the executive level required; MS preferred.
• Superior organizational and interpersonal skills needed. Must have the ability to thrive in a fast paced environment with competing deadlines and multiple priorities.
• Strong oral and written communication skills essential. ("Writing samples are required").
• The successful candidate will possess exceptionally sound judgment, be highly organized, and have both a results orientation and a service orientation.
• Strong PC skills in MS Office needed.
• The position requires initiative, the capacity to exercise discretion in working with highly confidential matters and the ability to work effectively both independently and as part of a team.
• Knowledge of University policies and procedures desired.

Job Location - City, State

Philadelphia, Pennsylvania *** A Cover Letter is required to be considered. ***

Department / School

School of Nursing

Pay Range

$65,628.00 - $77,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Intern