Executive Assistant, Office of the Dean

University of Pennsylvania; United (PA); Sur place; USD 66 000 - 77 000; Plein temps

Avantages offerts par ce poste

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Résumé du poste

University of Pennsylvania is seeking an Executive Assistant in the Office of the Dean to provide high-level administrative support to the Dean. The role requires strategic planning, relationship management, and meticulous coordination of communications, publications, and events.

The person will work closely with internal partners and international and national contacts to advance School priorities. Qualifications include a BA/BS with 3–5 years of executive experience, MS preferred, and strong

Qualifications

• BA/BS degree with 3-5 years of executive-level administrative experience; MS preferred.
• Superior organizational and interpersonal skills with ability to handle deadlines.
• Strong oral and written communication skills; writing samples required.
• Sound judgment, high discretion, and ability to work independently or in a team.
• Proficiency with MS Office; knowledge of University policies is desirable.

Responsabilités

• Provide high-level executive assistance to the Dean of the School of Nursing.
• Plan, manage, and follow up on activities aligned with strategic priorities.
• Develop relationships with internal and external contacts; coordinate communications.
• Oversee publications management and editorial reviews; support events and initiatives.
• Serve as liaison for international and national interactions and partnerships.
• Perform additional duties as assigned by the Office of the Dean.

Connaissances

Executive support

Communication

Organizational skills

Discretion

Formation

BA/BS degree

MS preferred

Outils

MS Office

Description du poste

Executive Assistant, Office of the Dean

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Executive Assistant, Office of the Dean

Job Profile Title

Executive Assistant A

Job Description Summary

Provide a high level of executive assistance to the Dean of theSchool using sound judgment to plan, manage and follow- up on awide variety of activities that directly impact School operations.Plan and manage activities to leverage opportunities which alignwith the Dean's strategic priorities; develop and maintainprofessional relationships with the Dean's contacts; design sharedsystems to ensure efficient operations of the Office of the Dean.Oversee and manage communications process; the Dean's specialinitiatives and events; develop systems to track and interact withthe Dean's network; manage a broad range of international andnational level activities in support of School goals. Coordinatethe Dean's publications collaborations and editorial reviewsprocess.

Job Description

Job Responsibilities

• Strategic Planning and Management of the Dean's Time -Plan and manage activities to leverage opportunities which alignwith the Dean's strategic priorities; develop and maintainprofessional relationships with the Dean's contacts; design andmaintain shared systems to ensure efficient operations of theOffice of the Dean.
• Communications - Oversee and manage communicationsprocesses to maintainknowledge of emerging and ongoing issues whichalign with the Dean's business priorities. Coordinates the planningand completion of the Dean's presentations.
• Relationship Management - Develop and maintain ongoingprofessional relationships as the Dean's primary liaison locally,nationally, and internationally.
• Publications Management - Assists Dean with publicationand editorial review management.
• External Relations - Develops and maintains professionalrelationships with key external constituents; serves as a primaryliaison for the Dean on international activities and as anambassador for the School of Nursing to advance partnerships andcollaborations to promote a more unified voice for Nursing.
• Perform additional duties as assigned - Serves as theOffice's representative to the Mission Continuity initiative.Includes administrative management of the Dean's research programin collaboration with the Principal Investigator and grant manager,as needed.

Qualifications

• BA/BS degree with 3- 5 years of progressively responsibleadministrative experience working at the executive level required;MS preferred.
• Superior organizational and interpersonal skills needed. Musthave the ability to thrive in a fast paced environment withcompeting deadlines and multiple priorities.
• Strong oral and written communication skills essential.(Writing samples are required).
• The successful candidate will possess exceptionally soundjudgment, be highly organized, and have both a results orientationand a service orientation.
• Strong PC skills in MS Office needed.
• The position requires initiative, the capacity to exercisediscretion in working with highly confidential matters and theability to work effectively both independently and as part of ateam.
• Knowledge of University policies and procedures desired.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Nursing

Pay Range

$65,628.00 - $77,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay