Executive Assistant & Office Manager To Principal

Archinect; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401K

Standard holidays

Vacation

Job summary

Archinect, an award-winning architecture and media firm based in New York City, is looking for a highly organized Executive Assistant & Office Manager. This critical role involves managing complex calendars, overseeing office operations, and collaborating with teams to maintain productivity.

The ideal candidate has over 3 years of experience in executive support, strong organizational skills, and excellent communication abilities. A full benefits package is offered, including health insurance and a 401K plan.

Qualifications

• 3+ years of Executive Assistant experience supporting senior executives, preferably in a creative environment.
• Strong attention to detail and follow-through.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Oversee day-to-day office operations.
• Collaborate with internal teams and improve workflows.

Skills

Organizational skills

Communication skills

Judgment and discretion

Job description

Danny Forster & Architecture — an award-winning architecture and media firm known for global design, development strategy, and storytelling — is seeking a highly organized, proactive, and resourceful Executive Assistant & Office Manager to support Principal Danny Forster.

This is a critical, high-trust role that blends executive support with ownership of day-to-day office operations. The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, and takes pride in creating both operational excellence and a well-run, welcoming office.

Key Responsibilities

Executive Support

• Manage complex, ever-shifting calendar across business, media, development, and personal commitments — ensuring priorities are clear, logistics are seamless, and time is protected.

• Coordinate and confirm meetings (virtual and in-person), interfacing confidently with high-profile clients, partners, and internal teams.

• Plan and manage domestic and international travel, including detailed itineraries and real-time troubleshooting.

• Track and submit personal and professional expenses accurately and on schedule.

• Serve as a gatekeeper and representative — drafting correspondence, managing inbound communication, and ensuring timely, polished responses.

• Anticipate needs proactively with strong judgment, discretion, and follow-through.

Office & Operations Management

• Own day-to-day office operations to ensure a highly functional, organized, and welcoming workspace.

• Manage office inventory and procurement, including supplies, kitchen stocking, and overall workplace readiness.

• Oversee materials library: maintain organization, order samples, and ensure resources are current and accessible to the team.

• Coordinate with external IT partners to manage technology needs, onboarding, troubleshooting, and equipment ordering.

• Partner with CFO or finance team to track, organize, and ensure timely payment of office-related expenses and vendor invoices.

• Support and enhance team culture by coordinating team events, lunches, celebrations, and internal moments (birthdays, milestones, etc.).

Team & Project Coordination

• Collaborate closely with internal teams to maintain alignment on priorities, deadlines, and shifting schedules.

• Help streamline communication and workflows across the office to improve efficiency and clarity.

What We’re Looking For

• 3+ years of Executive Assistant experience supporting senior executives (experience in a creative, design, or fast-paced environment preferred).

• Strong organizational skills with exceptional attention to detail and follow-through.

• Highly responsive, adaptable, and calm under pressure.

• Excellent written and verbal communication skills — polished, concise, and professional.

• Strong judgment and discretion; understands how to handle sensitive information.

• Proactive mindset — able to anticipate needs and solve problems independently.

• High emotional intelligence and ability to navigate different personalities and priorities.

• A collaborative, team-oriented approach with a willingness to jump in wherever needed.

• Thoughtfulness around scheduling and protecting time — both professionally and personally.

• Based in (or willing to relocate to) New York City; this is an on-site role.

Why This Role Matters

This role is central to how the Principal operates and how the office functions day-to-day. Success in this position means enabling focus, reducing friction, and creating an environment where both leadership and the broader team can perform at a high level.

We view this role as an opportunity to build a long-term partnership. Exceptional candidates who demonstrate strong operational leadership may have the opportunity to expand their scope into Chief of Staff or broader firm leadership responsibilities as the company grows.

Benefits

A full benefits package is available which includes: health insurance, standard holidays, 401K, vacation, among other perks.

How to Apply

Please submit a cover letter and resume, including references, to [e-mail].