Executive Assistant & Office Manager, NYC Startup HQ

Bloom Talent; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Benefits

401K

Flexible PTO

Job summary

Bloom Talent in New York is seeking an Office Manager & Executive Assistant to support the Founder & CEO and the Chief Customer & Growth Officer at our new Midtown NYC headquarters. You will own office operations, plan investor and client dinners, and provide core EA support including calendar management, travel, and expenses.

Remote through year-end, then in-office five days a week from January. Ideal candidates have 3–5 years in an EA or office-operations role at a fast-growing startup, are

Qualifications

• 3–5 years of experience in an executive assistant, office management, or operations role in a high-growth startup.
• Experience in tech, banking, or financial services is a plus.
• Hungry, scrappy attitude with a can-do mindset.
• Flexible and adaptable to shifting priorities in a fast-paced environment.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Own day-to-day office management for the NYC headquarters and vendor coordination.
• Provide core EA support including calendar management, travel coordination, and expense reimbursements.
• Triage and prioritize the CEO's inbox and flag urgent items.
• Manage calendars and travel for the Chief Customer & Growth Officer.
• Plan NYC investor and client dinners end to end and coordinate events.
• Support quarterly team off-sites and company events.
• Coordinate office buildout logistics and leadership scheduling.
• Incorporate personal commitments and commute times into calendars for efficiency.
• Assist with onboarding and new-hire tool setup.
• Take on ad hoc projects as the company scales.

Skills

Office management

Executive assistant

Calendar management

Travel coordination

Expense reimbursements

Inbox management

Vendor coordination

Event planning

Onboarding

Notion

Slack

Microsoft Office

Tools

Microsoft Office

Slack

Notion

Job description

Bloom Talent in New York is seeking an Office Manager & Executive Assistant to support the Founder & CEO and the Chief Customer & Growth Officer at our new Midtown NYC headquarters. You will own office operations, plan investor and client dinners, and provide core EA support including calendar management, travel, and expenses.

Remote through year-end, then in-office five days a week from January. Ideal candidates have 3–5 years in an EA or office-operations role at a fast-growing startup, are