Executive Assistant & Office Manager for Board & Exec Team

SyBridge Digital Solutions LLC; Schaumburg (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

SyBridge Technologies is seeking an experienced Executive Assistant / Office Manager to support the CFO, EVP, Board of Directors, and HR and Finance teams in a fast-paced environment. You will manage calendars, travel, meeting logistics, and confidential records while coordinating cross-functional activities across departments.

The role includes office operations, onboarding logistics, expense tracking, contract coordination, and special projects.

Qualifications

• Associate’s or bachelor’s degree in business administration, accounting, human resources, or a related field preferred; equivalent experience will be considered.
• Minimum of 5 years of experience in executive assistance, office management, or administrative support.
• Experience supporting senior executives and coordinating Board meetings strongly preferred.
• Experience supporting HR, Finance & Accounting, or legal administration preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently, exercise sound judgment, and meet deadlines with minimal supervision.
• Demonstrated ability to handle confidential employee, financial, legal, and corporate information appropriately.

Responsibilities

• Executive & Board Support: manage complex calendars, schedule meetings, coordinate travel, and prepare materials.
• Board governance: coordinate Board meetings, logistics, and distribute agendas and reports.
• Office Management & Operations: oversee daily office operations, vendor relationships, supplies, and event coordination.
• HR Administrative Support: assist with onboarding/offboarding documentation and maintain confidential files.
• Finance & Accounting Support: assist with invoices, expense reports, and monthly close materials.
• Legal & Compliance Support: coordinate review of contracts and track deadlines.
• General Administrative & Project Support: maintain filing systems and support cross-functional initiatives.

Skills

Calendar management

Executive support

Travel coordination

Board meeting support

Office operations

HR administrative support

Finance & accounting support

Education

Associate’s or bachelor’s degree in business administration

Tools

Microsoft Office

Document management systems

Job description

SyBridge Technologies is seeking an experienced Executive Assistant / Office Manager to support the CFO, EVP, Board of Directors, and HR and Finance teams in a fast-paced environment. You will manage calendars, travel, meeting logistics, and confidential records while coordinating cross-functional activities across departments.

The role includes office operations, onboarding logistics, expense tracking, contract coordination, and special projects.