Executive Assistant & Office Manager — Culture & Ops Lead

Lycia Therapeutics, Inc.; South San Francisco (CA); Presencial; USD 120.000 - 143.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual bonus

Descripción de la vacante

Lycia Therapeutics, Inc. is seeking an Executive Assistant/Office Manager to provide direct administrative support to the Chief Business Officer, Chief Scientific Officer, and Chief Medical Officer.

The role coordinates interviews and keeps the South San Francisco office running smoothly on a day-to-day basis. The ideal candidate has 5+ years of EA/office management experience, excels at calendar management, travel logistics, and confidential information handling, and thrives in a fast-paced

Formación

• Bachelor's degree or equivalent experience.
• 5+ years of experience as an executive assistant and/or office manager, including direct support of C-level executives.
• Biotech or life sciences company experience preferred.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).

Responsabilidades

• Keep Lycia's office space organized, presentable, and functional.
• Serve as a liaison with building management and office vendors on office-related requests.
• Maintain a well-stocked kitchen, track supply inventory, and order general office supplies; manage purchasing and vendor relationships for the office within budget.
• Set up conference rooms and audiovisual and IT equipment for meetings
• Manage incoming and outgoing mail and shipments.
• Manage complex calendars for the Chief Business Officer, Chief Scientific Officer, and Chief Medical Officer, proactively resolving conflicts and protecting time for top priorities.
• Coordinate domestic and international travel, including itineraries, bookings, and last-minute changes.
• Coordinate logistics for internal and external meetings, including scheduling, venues, catering, materials, and meeting setup, and travel to support these meetings on-site as needed.
• Handle confidential information with discretion, in accordance with Lycia's confidentiality and insider trading policies.
• Schedule and coordinate interviews across the R&D organization, including multi-interviewer and on-site interview days.
• Support onboarding of new hires, partnering with hiring managers and HR on workspace, equipment, and company swag.
• Serve as a member of Lycia's safety committee, and coordinate and schedule safety trainings for employees.
• Coordinate team events, such as offsites, happy hours, and company celebrations, that strengthen Lycia's culture and sense of community.

Conocimientos

Calendar management

Executive support

Travel coordination

Communication skills

Multitasking

Educación

Bachelor's degree

Herramientas

Microsoft 365

AV/IT setup

Vendor management

Descripción del empleo

Lycia Therapeutics, Inc. is seeking an Executive Assistant/Office Manager to provide direct administrative support to the Chief Business Officer, Chief Scientific Officer, and Chief Medical Officer.

The role coordinates interviews and keeps the South San Francisco office running smoothly on a day-to-day basis. The ideal candidate has 5+ years of EA/office management experience, excels at calendar management, travel logistics, and confidential information handling, and thrives in a fast-paced