Executive Assistant Office Manager

Exploration Technology Group; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Exploration Technology Group in San Francisco, CA is seeking a hands-on Executive Assistant to join as Office Manager. You will support the COO and founders, coordinate calendars and travel, and oversee day-to-day operations to keep the team aligned and productive.

In this startup role, you will implement new processes, manage IT/AV setups, and handle logistics across multiple disciplines to enable rapid growth and efficient decision-making.

Qualifications

• Education: High school diploma or bachelor's degree.
• Experience: 2+ years in operations, office management, or executive assistance, preferably in deep tech startups.

Responsibilities

• Build and maintain a smooth workspace, including IT/AV setups and office organization.
• Coordinate calendars, travel for the C-suite, and global team meetings.
• Manage government compliance, contracts, NDAs, and bills.
• Establish shipping/receiving processes and manage vendors and office supplies.

Skills

Operations coordination

Executive support

Team communication

Education

High school diploma or bachelor's degree

Tools

IT/AV setups

Calendar management

Job description

Executive Assistant Office Manager

Exploration Technology Group San Francisco, California, United States

About this position

etc, the Exploration Technology Corp, is a team of techno-optimists, motivated by the challenge of solving tough engineering problems, committed to creating sustainable change, and driven by a curiosity to explore and understand both our natural world and the universe .

For decades, the tools and technologies developed for spaceflight, defense, and exploration have not only helped us expand our understanding of the universe but have also supported human advancement here on Earth. We carry this legacy forward, knowing that innovation in these areas can lead to solutions that help people everywhere.

At etc., we are actively developing cutting-edge exploration and defense missions. If you join the team, you will have the opportunity to work on hardware and software for US Department of Defense missions, NASA programs, and much more.

We're hiring a hands-on Executive Assistant to help lead our team, working across multiple disciplines. In this role, you'll be part of a team building advanced hardware for space exploration and defense while integrating closely with both technical and executive leadership. This is very much a startup role, doing everything from low-level coordination to creative decision-making. Working closely with the three founders, you'll manage day-to-day office operations, executive coordination, team logistics, and administrative processes. You will have the opportunity to shape and improve company processes as we grow, working closely with the COO and founders.

What you'll do

Building

• Ensure the physical and virtual workspace runs smoothly, including managing building organization/cleanliness and IT/AV setups
• Coordinate building maintenance and upgrades, including managing the handyman, physical branding, caring for plants, and managing cleaners
• Stock consumables including snacks/drinks and personal protective equipment
• Assemble and install office furniture, fixtures, shelving, and other workspace equipment as needed.

Team

• Foster communication between founders and encourage adoption of tools and processes across the team
• Manage calendars, inboxes, and global travel for the C-suite, including coordinating and running recurring team meetings and events
• Show up with energy and drive morale

Legal/Finance

• Manage and organize documents including NDAs, contract paperwork, new hires, and bills
• Coordinate expense tracking to enable the COO to make strategic financial decisions

Operations

• Establish shipping and receiving processes
• Manage government compliance (e.g., ensuring state and federal registrations are current)
• Coordinate IT updates and changes

Qualifications

• Education: High school diploma or bachelor's degree.
• Experience: 2+ years of professional experience in operations, office management, or executive assistance, preferably in deep tech startups.

Capabilities

• Thrive in Ambiguity. Startups change rapidly; you will be expected to build processes from scratch and operate without a playbook.
• Cross-Functional Reach. You will serve as the glue that connects different teams (engineering, product, marketing), ensuring smooth internal workflows.
• High Impact. The energy you bring to your work directly dictates the productivity and morale of the entire company.

Preferences

• Expeditionary mindset: you have the curiosity and drive to ask big questions about the natural world and deploy systems to extreme environments to answer those questions.

65,000-90,000