Executive Assistant

Lunar Outpost; Golden (CO); On-site; USD 60,000 - 80,000; Full time

Job summary

A pioneering space robotics company in Colorado is seeking an Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will have over 5 years of experience in a similar role and possess excellent organizational and communication skills. This in-person role involves managing the CEO’s calendar, handling sensitive information, and coordinating travel arrangements. The company emphasizes a positive work environment and equal opportunity for all employees.

Qualifications

• 5+ years of experience in supporting a senior executive.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Manage communications for the CEO.
• Coordinate meetings and schedule appointments.
• Prepare meeting rooms and develop presentations.

Skills

Supporting senior executives

Verbal and written communication

Organizational skills

Problem-solving

Tools

Microsoft Office Suite

Job description

Overview

Are you passionate about shaping the future of humanity's presence in space? Lunar Outpost, a trailblazer in space robotics, invites you to join our team! Lunar Outpost is dedicated to creating a sustainable presence in space, while also driving a positive impact here on Earth. We are seeking a talented Executive Assistant to help us create the future of lunar surface mobility in a fast-paced startup environment.

As the Executive Assistant, you will be responsible for providing high-level administrative support to Lunar Outpost’s Chief Executive Officer. The ideal candidate is excited about the prospect of cultivating efficiency for the CEO, thereby contributing to the company's success and the realization of our mission to enable a sustainable human presence in space.

Responsibilities

• Manage communications, including reading emails, answering the phone, and taking messages from and for the CEO
• Manage the CEO’s calendar, including coordinating meetings, scheduling appointments, and responding to communications on the CEO’s behalf
• Support the COO, CTO and CSO
• Respond to general requests
• Coordinate travel (domestic and international), including booking travel arrangements, coordinating agendas; manage expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities
• Liaise with key stakeholders, including other senior management and external partners
• Develop and draft presentations and/or other various documents; prepare the CEO for meetings
• Attend assigned meetings and record and prepare the minutes, including key actions
• Greet guests and visitors
• Assist with planning internal and external events
• Maintain office supplies and inventory
• Organize weekly cleaners
• Prepare meeting rooms for use
• Manage special projects as needed
• Handle sensitive information with a high level of confidentiality and discretion
• Exercise adaptability, a strong attention to detail, and organizational skills to increase efficiency while maintaining high-quality execution

Requirements

• 5+ years of experience in supporting a senior executive
• Team-oriented, with excellent verbal and written communication skills and interpersonal skills
• Superior organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Ability to think on your feet; strong problem-solving skills
• Ability to exercise good judgment
• Positive and professional attitude
• Ability to exercise discretion with respect to confidential or sensitive information
• Have a high level of proficiency in Microsoft Office Suite and other office management software
• In-person role, with extended hours; work on weekends may be required as necessary to support the CEO’s schedule
• Possible domestic and international travel

Lunar Outpost is an equal opportunity employer. We do not discriminate against protected characteristics (gender, age, sexual orientation, race, nationality, ethnicity, religion, disability, veteran status). We want all employees (including executives and HR) to treat others with respect and professionalism.