Executive Assistant/Office Manager

Silverhawk Enterprises, Inc.; Riverton (UT); On-site; USD 40,000 - 60,000; Full time

Job summary

Silverhawk Enterprises, Inc. is seeking a full-time Office Operations & Admin role to oversee daily admin, bookkeeping, and office management for a custom home builder. Responsibilities include answering calls, coordinating with subcontractors and clients, filing, AP/AR, and permit submissions.

The role also covers project budgeting, tenant/vendor management, and executive support to the owner. The ideal candidate has QuickBooks experience, strong Microsoft Office skills, and basic construction

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Office apps (Docs, Drive, Calendar).
• Ability to multi-task across diverse admin tasks.
• Prior bookkeeping and QuickBooks experience required.
• Basic construction knowledge.
• Knowledge of the loan application process preferred.
• Prior experience is a bonus but not necessary; training available.

Responsibilities

• Answering and returning phone calls.
• Interfacing with subcontractors and clients.
• Mail, email, copying, scanning.
• Accounts payable/receivable.
• Tracking of project budgets/job costing.
• Maintain organized filing system for project and entity documentation and contracts.
• Facility management of office building – AP/AR for tenants/vendors, onboarding/offboarding, ads for units.
• Executive Assistant to Owner.
• Permit Submittal to municipalities for projects.

Skills

Multi-tasking

Bookkeeping

QuickBooks

Construction knowledge

Microsoft Office

Tools

Microsoft Office

Google Docs/Drive

Job description

A full-time employee for overseeing all office operations for a custom home builder. Pay based on experience.

Responsibilities

• -Answering and returning phone calls


• -Interfacing with subcontractors and clients


• -Mail, email, copying, scanning


• -Accounts payable/receivable


• -Tracking of project budgets/job costing


• -Maintain organized filing system for project and entity documentation and contracts


• -Facility management of office building – accounts payable/receivable for tenants and vendors, onboarding/offboarding of tenants, creating classified ads for open units, etc.


• -Executive Assistant to Owner


• -Permit Submittal to municipalities for projects

Qualifications

• -Proficient in Microsoft Office (Word, Excel, Outlook, etc.) and Google Office applications (Docs, Drive, Calendar, etc.)


• -Ability to multi-task


• -Prior Bookkeeping and Quickbooks experience required


• -Basic construction knowledge


• -Knowledge of the loan application process preferred


• -Prior experience is a bonus but not necessary


• -Will train on areas of deficiency