Executive Assistant

Swooped; United States; Remote; USD 105,000 - 130,000; Full time

Job summary

A leading company is seeking a detail-oriented Executive Assistant to support their CEO and executive team. This role involves managing various administrative tasks in a dynamic environment, while also playing a part in organizational culture and employee engagement. The ideal candidate has experience in high-level executive support within a tech setting and has exceptional communication and project management skills.

Benefits

Medical, Dental & Vision Insurance

Free One Medical Membership

Paid Parental Leave

Unlimited PTO & Holidays

Learning & Development Budget

401(k) with Traditional & Roth Options

Minimal Bureaucracy Environment

Supportive Teammates

Qualifications

• 3-5 years of experience in high-level executive support, preferably in tech.
• Proven ability to manage multiple projects effectively.
• Excellent verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative support to the CEO and executive team.
• Manage CEO’s inbox and flag urgent matters.
• Coordinate leadership meetings and assist with strategic initiatives.

Skills

Analytical Skills

Communication Skills

Project Management

Organizational Skills

Education

High-level executive support experience

Tools

G Suite

Slack

Job description

2 days ago Be among the first 25 applicants

Our client builds clinical AI that empowers hospitals to achieve 100% chart accuracy for revenue integrity. Their solution helps hospitals tell the most accurate and complete story of the patient and the care that was delivered, which helps them recover millions in earned revenue and improve quality of care scores.

About The Role

The company is looking for a detail-oriented and proactive Executive Assistant to provide essential support to their CEO and executive leadership. In this role, you’ll work closely with the executive team, managing a range of administrative and operational tasks to help keep operations running smoothly. While you'll primarily support the executive team, this role will be based within the People team. If you’re organized, adaptable, and enjoy supporting leadership in a dynamic environment, the company encourages you to apply!

What You'll Do

• Provide comprehensive administrative support to the CEO and executive team, including calendar management, meeting coordination, travel arrangements, expenses, and document preparation
• Assist in managing the CEO’s inbox by reviewing emails, flagging urgent messages, and prioritizing responses
• Ensure timely, clear, and efficient communication with internal and external stakeholders
• Manage confidential and sensitive information with discretion and professionalism
• Assist with special projects and strategic initiatives as needed, particularly those related to company culture, employee engagement and planning support for team offsites
• Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
• Help organize in-person offsites, including working with external venues and internal team members

What You Bring

• 3-5 years of experience in high-level executive support and operational excellence, preferably in a technology company
• Proven ability to manage and execute multiple projects effectively
• Strong analytical skills with a strategic mindset to anticipate challenges and propose solutions
• Ability to prioritize and manage multiple tasks simultaneously while meeting tight deadlines
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels
• Proficiency with G Suite (GMail, Google Calendar, Google Docs, Google Sheets) and Slack to streamline communication and manage tasks efficiently

Compensation

$105-130k base + equity incentives

• Medical, Dental & Vision – Comprehensive plans with leading insurance providers.
• One Medical Membership – Free membership included if you enroll in the company's medical plan.
• Paid Parental Leave – Up to 12 weeks of paid leave for birth or adoption.
• Remote-First Team – Work from anywhere in the U.S. with a home office reimbursement stipend.
• Unlimited PTO & 10 Holidays – Includes floating holidays.
• Learning & Development Budget – Budget per year for courses, books, and resources to expand your skills.
• 401(k) with Traditional & Roth Options – Tax-advantaged retirement savings.
• Minimal Bureaucracy – A fast-moving, high-impact environment where you can focus on what matters.
• Incredible Teammates! – Work alongside smart, supportive, and mission-driven colleagues.

**This role is fully remote within the US**

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Computer and Network Security and Technology, Information and Media

Referrals increase your chances of interviewing at Swooped by 2x

Get notified about new Executive Assistant jobs in United States.

Executive Assistant to Investor Relations Team

San Francisco, CA $168,300.00-$253,000.00 5 days ago

Executive Assistant to Chief Revenue Officer

AI and Social-Native Executive Assistant

United States $60,000.00-$80,000.00 1 week ago

United States $70,000.00-$90,000.00 5 days ago

Work Remotely- Virtual Assistant to Travel

EA Standards and Governance Lead (Remote)

Granby, CT $147,000.00-$295,000.00 1 week ago

United States $49,000.00-$58,000.00 9 hours ago

United States $14,400.00-$18,000.00 1 week ago

Greenland, NH $14,400.00-$18,000.00 1 week ago

United States $88,000.00-$115,000.00 6 hours ago

Virtual Travel Assistant (work from home)

Montserrat, MO $14,400.00-$18,000.00 1 week ago

Senior Manager, Lead CTA (Office or Remote)

Santa Clara, CA $25.00-$30.00 3 months ago

Senior Manager, Lead CTA (Office or Remote)

Senior Manager, Lead CTA (Office or Remote)

Assistant Clinical Director - Virtual position

United States $55,000.00-$65,000.00 2 weeks ago

Associate Account Executive, Market Access

Associate Account Executive, Market Access

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.