Executive Assistant Office Manager

Green Key Resources; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

A leading company in investment management is seeking an Executive Assistant/Office Manager to support daily operations in New York City. The ideal candidate will have 4-7 years of experience in a fast-paced environment, with strong communication skills and proficiency in MS Office. The role offers a competitive salary and benefits, requiring full onsite presence.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 4-7 years of administrative experience, preferably in financial services.
• Ability to prioritize multiple tasks with high attention to detail.
• Exceptional written and verbal communication skills.

Responsibilities

• Support daily operations and manage calendars for senior executives.
• Handle office management duties including supplies and vendor liaising.
• Provide high-level administrative support and assist with event planning.

Skills

Organizational skills

Problem-solving

Communication

Education

Bachelor’s Degree

Tools

MS Office

Job description

This range is provided by Green Key Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

Direct message the job poster from Green Key Resources

Recruiting Manager at Green Key Resources

Private Equity firm in NYC is seeking an Executive Assistant/Office Manager to join their organization. The ideal candidate will have 4-7 years of experience with both office management and assistant duties, preferably within financial services or professional services.

Fully onsite

Hours: 9am - 6pm

Responsibilities:

• Support daily operations of the office
• Handle office management duties including stocking the kitchen, liaising with building vendors, and ordering office supplies
• Support a team of senior executives with meeting coordination, travel planning and logistical support
• Provide high level administrative support by proactively assisting and anticipating senior management’s needs
• Manage calendars including scheduling appointments, reservations, and expenses
• Keeping track of to-do list, call list, reminders and deadlines
• Coordinate and prepare all in-person, virtual, and over-the-phone meetings including technology support and setup as needed
• Assist with planning events and investor conferences
• Manage various databases and documentation, drafting communication as needed
• Keep organized records of all files and process documents
• Assist on ad-hoc projects when needed

Requirements:

• Bachelor’s Degree preferred, not required
• Minimum of 4-7 years of administrative experience out of financial services or a similar environment
• Highly organized and able to prioritize multiple tasks while maintaining high attention to detail
• Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
• Must exhibit exceptional written and verbal communication skills
• Advanced proficiency in MS Office including Word, Excel, and PowerPoint
• Computer proficiency with ability to troubleshoot technology as needed

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management and Financial Services

Referrals increase your chances of interviewing at Green Key Resources by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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