Executive Assistant/Office Manager

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k) matching

PTO

Job summary

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant / Office Manager to support the C-Suite and oversee all administrative operations at our Chicago headquarters.

The role requires a highly organized, proactive professional who thrives in a fast-paced, entrepreneurial environment and takes ownership of both executive support and office operations. Ideal candidates will have 5+ years of relevant experience, exceptional communication and time management abilities, and a proven

Qualifications

• 5+ years of Executive Assistant or Office Manager experience supporting executives.
• High level of organization, initiative, and accuracy in detail.
• Excellent written and verbal communication with strong proofreading skills.
• Proficiency in Microsoft Office suite required.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion handling confidential information and professional demeanor.

Responsibilities

• Support the CEO and Leadership Team with complex scheduling, meeting coordination, travel arrangements, expense reports, and competing priorities.
• Oversee day-to-day office operations, including vendors, building management, IT, office supplies, equipment, mail, and general workplace logistics.
• Coordinate company events and external meetings.
• Maintain an organized and professional office environment while serving as a key point of contact for employees, clients, and external partners.
• Anticipate the needs of the CEO and Leadership Team while ensuring important tasks and deadlines are completed on time.
• Manage relationships with outside service providers and coordinate office-related services to ensure smooth daily operations.

Skills

Executive support

Office management

Organization

Time management

Communication

Discretion

Proofreading

Vendor management

Event coordination

Tools

Microsoft Office

Job description

One of the top boutique consulting firms in Chicago is seeking an Executive Assistant / Office Manager to support the C-Suite while helping overseeing all the administrative operations of the Chicago headquarters. This is an exciting opportunity for a highly organized, proactive professional who thrives in a fast-paced, entrepreneurial environment and enjoys taking ownership of both executive support and office operations. This individual will work closely with the CEO and leadership team while serving as a key point of contact for the office. This position needs someone that is used to constantly changing priorities and also can handle many moving parts in their day and approaching each task with great problem-solving abilities. This position offers a hybrid schedule. This position offers a competitive salary of $80,000-$110,000. This position offers a comprehensive benefits including, medical, vision and dental insurance, 401(k) matching and PTO.

Responsibilities of the Executive Assistant / Office Manager:

• Support the CEO and Leadership Team with complex scheduling, meeting coordination, travel arrangements, expense reports, and competing priorities.
• Oversee day-to-day office operations, including vendors, building management, IT, office supplies, equipment, mail, and general workplace logistics.
• Coordinate company events and external meetings
• Maintain an organized and professional office environment while serving as a key point of contact for employees, clients, and external partners.
• Anticipate the needs of the CEO and Leadership Team while ensuring important tasks and deadlines are completed on time.
• Manage relationships with outside service providers and coordinate office-related services to ensure smooth daily operations.

Qualifications of the Executive Assistant / Office Manager:

• 5+ years of Executive Assistant, Office Manager, or related administrative experience, with CEO or senior executive support strongly preferred
• Highly organized, proactive, and resourceful with excellent time management, attention to detail, judgment, and follow-through
• Strong written and verbal communication skills with excellent proofreading abilities
• Strong Microsoft Office skills are required
• Professional and personable with the ability to manage multiple priorities and adapt quickly in a fast-paced environment
• Comfortable working independently in a close-knit, entrepreneurial environment and taking initiative when priorities shift
• Strong problem-solving skills and the ability to exercise discretion when handling confidential information