Executive Assistant & Office Experience Lead

Envision Technology Solutions; Edison (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Envision Technology Solutions in Edison, NJ seeks an Office Administrator to partner with the Executive Team on daily activities, scheduling, and events. The role requires proactive calendar management, travel bookings, and seamless liaison with internal and external stakeholders.

You will organize HR events, manage travel, and coordinate with admin for facilities, while supporting expense reporting and employee engagement initiatives in a fast-growing tech environment.

Qualifications

• Experience coordinating calendars and scheduling for executives.
• Strong organizational skills with attention to detail.
• Ability to liaise with internal and external stakeholders.

Responsibilities

• Partner with the Executive Team on day-to-day activities, scheduling and calendaring, team meeting organization, and event planning as needed.
• Manage calendars proactively, including expense reporting and travel bookings.
• Organize HR events and team gatherings such as lunches/dinners.
• Be the go-to person for office issues and adapt to a fast-growing tech environment.
• Coordinate visa invites, travel planning, and engagement with event management for meetings and events.
• Handle reporting on employee engagement expenses and improve joining experience for new hires.
• Liaise with admin for seat allocation, facility management, and approvals for visits.
• Propose small nudges and interventions to keep the office vibrant and engaging.

Job description

Envision Technology Solutions in Edison, NJ seeks an Office Administrator to partner with the Executive Team on daily activities, scheduling, and events. The role requires proactive calendar management, travel bookings, and seamless liaison with internal and external stakeholders.

You will organize HR events, manage travel, and coordinate with admin for facilities, while supporting expense reporting and employee engagement initiatives in a fast-growing tech environment.