Executive Assistant & Office Coordinator (Part-Time)

Diocese-of-Brookly; New York (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

Diocese of Brooklyn provides administrative support to the Executive Director and CYO Brooklyn & Queens, handling communications, records, scheduling, and data entry. The Administrative Assistant works closely with staff, parishes, schools, volunteers, coaches, parents, and other stakeholders, maintaining confidentiality and ensuring smooth operations.

Part-time schedule of about 15-19 hours per week with flexible periods during busy CYO events.

Qualifications

• Experience in administrative, office, or customer service roles.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to juggle multiple tasks and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to the Executive Director.
• Draft routine emails, notices, and meeting materials.
• Maintain organized files and records.
• Assist with data entry and record maintenance.
• Coordinate meetings and calendar management.
• Support seasonal events and communications.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Microsoft Office

Google Workspace

Data entry

Tools

Microsoft Office

Google Workspace

Spreadsheets

CYO Connect

Job description

Diocese of Brooklyn provides administrative support to the Executive Director and CYO Brooklyn & Queens, handling communications, records, scheduling, and data entry. The Administrative Assistant works closely with staff, parishes, schools, volunteers, coaches, parents, and other stakeholders, maintaining confidentiality and ensuring smooth operations.

Part-time schedule of about 15-19 hours per week with flexible periods during busy CYO events.