Executive Assistant & Office Coordinator — In-Office

Lumens, Inc; Sacramento (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Job summary

Lumens, Inc is seeking an Administrative Assistant / Office Coordinator to support our Sacramento team. This full-time, in-office role requires on-site presence Monday through Friday, with a focus on executive support, calendar management across time zones, travel coordination, expense processing, and office operations.

The ideal candidate will be highly organized, detail-oriented, and proactive, acting as a trusted partner to executives and staff while maintaining an efficient, problemsolving

Qualifications

• 2+ years of Administrative/Office coordination experience.
• Experience supporting executives, multi-time zone calendars, and travel.
• Experience processing expense reports and familiarity with Concur or Brex.
• Experience coordinating corporate events or meetings of varying sizes.

Responsibilities

• Provide administrative support to multiple executives, including calendar management across time zones, correspondence, and daily task prioritization.
• Coordinate domestic and international travel with detailed itineraries.
• Process and reconcile executive expense reports in compliance with policy.
• Serve as liaison between executives and stakeholders, handling sensitive information with discretion.
• Maintain corporate calendar and plan events, meetings, and functions end-to-end.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

MS Office

Communication skills

Tools

Concur

Brex

Job description

Lumens, Inc is seeking an Administrative Assistant / Office Coordinator to support our Sacramento team. This full-time, in-office role requires on-site presence Monday through Friday, with a focus on executive support, calendar management across time zones, travel coordination, expense processing, and office operations.

The ideal candidate will be highly organized, detail-oriented, and proactive, acting as a trusted partner to executives and staff while maintaining an efficient, problemsolving