Executive Assistant & Office Administrator

Precision Investments; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

A fast-growing commercial real estate investment firm in Texas is seeking an Executive Assistant & Office Administrator. This vital role supports the co-founders, ensuring smooth office operations and effective communication with investors. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment, managing diverse tasks from executive support to bookkeeping. Join a supportive workplace offering competitive salary and benefits.

Benefits

Quarterly Bonuses

Opportunity to invest in deals and earn equity

Health Insurance

Vacation, holidays, PTO

Supportive work environment

Qualifications

• Minimum 3+ years relevant experience.
• Self-starter, able to work independently in a fast-paced environment.

Responsibilities

• Provide direct support to the company’s two partners.
• Manage basic bookkeeping tasks in QuickBooks Online.
• Oversee office operations for organization and efficiency.

Skills

Organized

Communication

Detail-oriented

Proactive

Resourceful

Tools

Microsoft Office

QuickBooks Online

Job description

Join to apply for the Executive Assistant & Office Administrator role at Precision Investments

Company Overview

Precision Investments is a fast-growing commercial real estate investment firm passionate about the acquisition and value enhancement of shopping centers in Texas. We have achieved tremendous results transforming underperforming properties with our first 12 acquisitions, totaling over 300,000 square feet with more than 120 tenants.

Position Overview

We are seeking a highly organized, proactive, and adaptable Executive Assistant / Office Administrator to support the company’s two co-founders and oversee daily office operations. This role is vital for maintaining smooth office functioning and supporting leadership efficiency. Core responsibilities include executive support, basic bookkeeping in QuickBooks Online, office administration, and acting as a liaison with investors.

The ideal candidate is detail-oriented, takes initiative, communicates effectively, and thrives in a fast-paced environment. You should be comfortable working independently, handling ambiguity, and willing to take on various tasks.

Essential Duties & Responsibilities

Executive Support

• Provide direct support to the company’s two partners on business and personal matters
• Manage calendars, schedule meetings, coordinate travel, and handle reservations
• Assist with tracking projects, deadlines, and deliverables
• Prepare and edit reports, letters, presentations, and documents
• Handle inbound communication (calls, emails, voicemails)
• Perform personal tasks such as errands, booking travel, scheduling appointments, researching/purchasing gifts, home maintenance coordination, vehicle maintenance, bill payments

Bookkeeping / Finance

• Manage basic bookkeeping tasks in QuickBooks Online, including bank and credit card transactions, and generate monthly P&L reports
• Prepare checks, bill payments, deposit checks, monitor bank accounts

Office Administration

• Oversee office operations for organization and efficiency
• Act as contact for vendors, suppliers, building management
• Manage office supplies, equipment, snacks/drinks
• Maintain a clean and welcoming environment
• Manage office records, contact databases, and filing systems
• Coordinate onboarding for new hires
• Assist with payroll, benefits, and company policies

Investor & Team Communication

• Serve as liaison with investors on payments, documentation, and tax forms
• Manage shared calendar, coordinate meetings and events
• Monitor and respond to multiple email accounts
• Attend and take notes during team meetings

General

• Proactively identify tasks and needs
• Implement new technologies for payroll, reporting, website updates, social media
• Handle miscellaneous projects and tasks
• Maintain confidentiality and integrity

Qualifications & Requirements

• Minimum 3+ years relevant experience
• Self-starter, able to work independently in a fast-paced environment
• Highly organized, thorough, detail-oriented
• Ability to multi-task, prioritize, meet deadlines, adapt
• Proficient in Microsoft Office and QuickBooks Online
• Resourceful in handling unclear assignments
• Strong communication skills, professional demeanor

What We Offer

• Salary: $65,000 - $90,000 annually, based on experience
• Quarterly Bonuses
• Opportunity to invest in deals and earn equity
• Health Insurance
• Vacation, holidays, PTO
• Supportive work environment

Application Process

• Complete the Culture Index Applicant Survey: https://go.cultureindex.com/p/CAGCMxARFNUe
• Send your resume to Stewart Korte at: [e-mail]