Executive Assistant & Notary — Hybrid

AllOne Health; Wilkes-Barre (Luzerne County); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Immediate medical (Blue Cross/Blue SH.

Dental insurance

Vision insurance

401(k) with company match

Paid Time Off

Job summary

AllOne Health seeks a full-time Administrative Assistant to support executive operations in a hybrid Wilkes-Barre, PA location. Responsibilities include calendar management, travel coordination, board materials, and confidential communications. Notary duties and general office operations are integral to daily work.

The role requires 3+ years of admin experience, MS 365 mastery, strong communication, and discretion. Relocation may be possible for the right candidate.

Qualifications

• 3+ years of administrative or executive assistant experience.
• Proficient in Microsoft 365 and capable with AI tools.
• Excellent written and verbal communication skills.
• Very organized with ability to manage multiple priorities.
• Notary Public or willingness to certify shortly after hire (company-sponsored).
• Must have reliable vehicle and valid driver’s license; mileage reimbursed.
• Ability to handle confidential information professionally.

Responsibilities

• Provide high-level administrative support to executives based in Wilkes-Barre.
• Manage calendars, schedule meetings, and coordinate travel and expenses.
• Prepare and edit executive documents, presentations, and reports.
• Support onboarding and cross-department projects, maintain files and compliance.

Skills

MS 365 proficiency

Strong communication

Highly organized

Confidentiality

Notary Public status or willingness

Driver's license

Reliable vehicle

AI utilization

Tools

Microsoft 365

AI tools

Job description

AllOne Health seeks a full-time Administrative Assistant to support executive operations in a hybrid Wilkes-Barre, PA location. Responsibilities include calendar management, travel coordination, board materials, and confidential communications. Notary duties and general office operations are integral to daily work.

The role requires 3+ years of admin experience, MS 365 mastery, strong communication, and discretion. Relocation may be possible for the right candidate.