Executive Assistant (Mostly Remote)

TECHEAD; Leesburg (VA); Hybrid; USD 36,000 - 48,000; Full time

Job summary

TECHEAD is seeking an Executive & Digital Operations Assistant to support the CEO. This entry-level role is ideal for someone seeking high-level executive exposure while handling scheduling, communications, and administrative workflows.

The role involves maintaining the company website and digital content, with occasional in-person visits to Leesburg, VA. You will coordinate the CEO's calendar, assist with travel, monitor emails, draft correspondence, and prepare meeting materials.

Qualifications

• 0-1 year of administrative or office support experience; fresh graduates welcome.
• Bachelor's degree or equivalent practical experience preferred.
• Proficiency with Google Workspace or Microsoft 365.

Responsibilities

• Coordinate and manage the CEO's daily schedule, including meeting invites and calendar adjustments.
• Assist with travel arrangements and track executive expense reports and receipts.
• Monitor emails and draft correspondence, prioritizing urgent requests.
• Prepare meeting agendas and minutes, and compile slides or documents.
• Update website copy, blog posts, bios, and product listings using CMS tools.
• Partner with marketing to execute scheduled site updates and check for issues.

Skills

Calendar management

Travel coordination

Email management

Meeting minutes

CMS maintenance

Copywriting

Image resizing

Education

Bachelor's degree in Business, Communications, Marketing, or related field

Tools

WordPress

Squarespace

Webflow

Wix

Job description

This position is mostly remote / work from home. Candidate must be local to come in to Leesburg, VA occasionally to check mail and manage deliveries.

We are seeking an energetic, detail-oriented, and tech-savvy Executive & Digital Operations Assistant to support our Chief Executive Officer (CEO). This unique entry-level role is ideal for a proactive early-career professional looking to gain high-level executive exposure while managing basic digital and web operations. You will serve as the organizational right hand to the CEO, handling scheduling, communications, and administrative workflows, while also maintaining our company website and digital content.

Responsibilities

• Coordinate and manage the CEO's daily schedule, including meeting invites, reminders, and calendar adjustments.
• Assist with travel arrangements (flights, hotels, transport) and track executive expense reports and receipts.
• Monitor incoming emails, draft correspondence, and help prioritize urgent requests or messages.
• Prepare meeting agendas, take actionable meeting minutes, and compile deck slides or documents beforehand.
• Execute special projects, organize digital files, and ensure smooth day-to-day administrative workflow.
• Regularly update website copy, blog posts, team bios, product/service listings, and media assets using content management systems (CMS) like WordPress, Squarespace, Webflow, or Wix.
• Check the website for broken links, typos, formatting issues, or outdated material.
• Draft simple promotional copy or resize digital images for web uploads.
• Partner with marketing or external design agency partners to execute scheduled site updates.

Qualifications

• Experience: 0-1 year of professional administrative, internship, or office support experience. Fresh graduates are welcome to apply!
• Bachelor's degree in Business, Communications, Marketing, or a related field preferred (or equivalent practical experience).
• Proficiency in office tools (Google Workspace or Microsoft 365).