Executive Assistant & Major Events Coordinator

Sowela Technical Community College; Monroe (LA); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Benefits package including retirement,

Job summary

Louisiana Delta Community College seeks an Executive Assistant & Events Coordinator to provide high-level administrative support to executive leadership and to plan and coordinate a wide range of college events in Monroe, LA. The role requires managing complex calendars, travel, and meeting materials while maintaining confidentiality and professionalism.

Responsibilities include coordinating meetings, minutes, budgets, and vendor communications, overseeing event logistics, and serving as a

Qualifications

• Associate degree with 5+ years experience or Bachelor’s degree with relevant professional experience.
• Experience supporting executive-level administrators preferred.
• Experience planning and coordinating large-scale events preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management abilities.
• Ability to maintain confidentiality and exercise independent judgment.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work occasional evenings and weekends for special events.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Coordinate executive meetings, committee meetings, and board-related activities.
• Record, transcribe, and distribute meeting minutes and follow-up action items.
• Screen and prioritize incoming communications and respond appropriately.
• Maintain confidential files, records, and sensitive information.
• Monitor deadlines and ensure timely completion of assignments and special projects.
• Serve as a primary point of contact for internal and external constituents.
• Assist with budget tracking, purchasing, invoices, reimbursements, and financial documentation.
• Plan, organize, and execute college events including commencements, convocations, foundation events, employee recognition programs, donor events, open houses, community outreach activities, and special campus functions.

Skills

Calendar management

Executive support

Communication

Budget tracking

Record management

Relationship management

Attention to detail

Project management

Education

Associate degree + 5 years experience

Bachelor's degree + relevant experience

Tools

Microsoft Office Suite

Job description

Louisiana Delta Community College seeks an Executive Assistant & Events Coordinator to provide high-level administrative support to executive leadership and to plan and coordinate a wide range of college events in Monroe, LA. The role requires managing complex calendars, travel, and meeting materials while maintaining confidentiality and professionalism.

Responsibilities include coordinating meetings, minutes, budgets, and vendor communications, overseeing event logistics, and serving as a