Executive Assistant - Lewis Katz School of Medicine

Temple University; Philadelphia (Philadelphia County); On-site; USD 40,000 - 75,000; Full time

Job summary

An established academic institution is seeking a dynamic Administrative Executive Assistant to support the Dean at the Lewis Katz School of Medicine. This role demands exceptional organizational and communication skills to manage complex schedules and coordinate travel in a fast-paced environment. The ideal candidate will thrive in a diverse academic medical setting, showcasing professionalism and discretion while supervising staff and handling inquiries. If you are adept at multitasking and problem-solving, this opportunity offers a chance to make a significant impact in a vital educational institution.

Qualifications

• 4+ years of experience as an administrative assistant supporting senior staff.
• Ability to manage complex schedules and coordinate travel arrangements.

Responsibilities

• Provide high-level administrative support to the Dean and Chief of Staff.
• Supervise administrative staff and manage inquiries effectively.

Skills

Organizational Skills

Communication Skills

Multitasking

Problem-Solving

Project Management

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Zoom

Database Management

Job description

Job Description: Administrative Executive Assistant at Lewis Katz School of Medicine

The Lewis Katz School of Medicine seeks an adaptable Administrative Executive Assistant to provide high-level support in a fast-paced environment. The role involves managing complex schedules, coordinating travel, serving as the primary contact for the Dean, and supporting daily operations. The position requires supervising administrative staff, handling inquiries, and performing complex assignments aligned with the Dean's guidance. Strong organizational, communication, and multitasking skills are essential, along with professionalism and discretion. Reports to the Chief of Staff and performs other duties as assigned.

Minimum Requirements

• Bachelor's degree and at least four years of experience as an administrative secretary or assistant, with three years supporting senior/executive staff. An equivalent combination of education and experience may be considered.

Preferred Skills & Abilities

• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint), video conferencing platforms (e.g., Zoom), and database management.
• Excellent organizational, verbal, and written communication skills.
• Ability to meet deadlines and adapt quickly in a dynamic environment.
• Strong problem-solving, decision-making, and project management skills.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively in a diverse academic medical setting.

This position requires a background check. Temple University is an equal opportunity employer committed to diversity and inclusion.